Receptionist/safety Admin

2 months ago

Calgary, Canada Surepoint Group Full time

**Essential Duties & Responsibilities**:

- Maintain Safety Systems and Employee Certifications
- Review of submitted safety forms through online system and liaise with Management when required
- Safety Statistics tracking and support maintenance of online subscription systems
- Support creation of Safety Bulletins and Alerts
- Support organization employees with certification requests and ticket uploading
- Support New Hire process with orientation follow-up and support
- Various administrative support tasks as part of the HSE Team
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Receive and distribute all forms of paper correspondence.
- Where necessary, assist in the compilation of data for various reports.
- Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Ensure all forms and reports are completed as needed.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Maintain a tidy and presentable reception, printer and meeting area.
- Provide administration support, document preparation, filing, data entry, and scanning.
- Complete expense reports and other spreadsheets as assigned.
- Assists with customer invoicing and online submissions as required.
- May assist with making travel arrangements.
- Order office supplies, maintain and track office inventory to keep office supply cabinets stocked and organized.
- Coordinate coffee supplies, ensure supply cabinets/ coffee areas are stocked and organized
- Maintain a clean and tidy kitchen/lunch area which may include emptying, loading dishwashers, making coffee & cleaning out coffee machines.
- Coordinate and assist with employee and community events.

**Required Skills, Tools or Competencies**:

- Knowledge of OHS and Safety acronyms
- Knowledge in Safety Online Systems (Sitedocs, Workhub, ISN, Complyworks)
- Must have a High School Diploma.
- A certificate or Diploma in Business Administration would be an asset.
- 1-2 years’ previous experience in a similar role.
- Proficiency with Microsoft Office Word, Excel, and Outlook.
- Must be punctual and reliable.
- Highly organized with exceptional attention to detail.
- Must display a positive attitude and demeanor.
- Excellent analytical and problem solving skills.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization.
- Outstanding customer service orientation.

Proudly Employee Owned - Join Our Team
Why Surepoint?
As an industry leader we are committed to excellence and acting with our people in mind. In addition, we are committed to fostering an inclusive and diverse workforce. Surepoint thrives on creating a positive work culture that offers YOU so much more than just a place to work - Let’s get started
**Our Purpose**: Empower People and Improve Lives
**Core Values**: We Care, Honor Integrity, Committed to the Team, Live Safe, Have fun
The BENEFITS of joining the Team
- We Care Culture - People like YOU are our biggest asset
- ESOP (Employee Share Ownership Plan) - Become an OWNER in the company
- Outstanding Safety Program
- Comprehensive Benefit Program - Health, Dental, Vision, Disability, Life Insurance, HCSA, EFAP
- RRSP Contribution Program
- Growth & Development Opportunities
- Our commitment to helping YOUR community

Reconciliation at Surepoint
At Surepoint, we are committed to strengthening our relationship with Indigenous Peoples. We value an inclusive work environment and have a collaborative approach to working with Indigenous Peoples and businesses to build mutual prosperity. We are an Indigenous owned business as recognized by the Canadian Council for Indigenous Business which directly aligns with our commitment to building meaningful and respectful relationships with Indigenous Peoples where we operate.
If you are passionate about what we have to offer, then we look forward to meeting you
Sincerely,
Your Future Employer
We Care | We Empower People | We Improve Lives

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