Reception/administrative Assistant

2 months ago


Longueuil, Canada Access Signs Inc Full time

The primary duties and responsibilities of the Administrative Assistant are not limited to:

- Greet and welcome visitors in a courteous and professional manner
- Maintain a tidy and presentable reception area
- Manage incoming and outgoing mail, packages, and deliveries
- Assist with basic administrative tasks such as data entry, filing, and photocopying
- Entering invoices, balancing credit cart receipts
- Coordinate meetings and conferences, taking meeting minutes
- Room bookings and catering event arrangements
- Keep the office snack and coffee corner stocked and organized, ensuring a variety of options are available for employees and guests
- Monitor and maintain office supplies inventory

**Requirements**:

- Proven work experience as a receptionist or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent communication skills (written and verbal)
- Must be bilingual (English/French)
- Strong organizational skills with the ability to multitask
- Customer service-oriented approach
- High school diploma: additional certification in Office Management is a plus

**Description du poste**

Nous recherchons un(e) réceptionniste courtois(e) et professionnel(le) pour rejoindre notre équipe. En tant que premier point de contact pour notre entreprise, le/la réceptionniste joue un rôle crucial en véhiculant une impression positive et en offrant un excellent service à la clientèle à nos clients, visiteurs et employés.

Responsabilités:

- Accueillir les visiteurs de manière courtoise et professionnelle
- Répondre et diriger les appels téléphoniques et courriels rapidement et efficacement
- Maintenir une zone de réception propre et présentable
- Gérer le courrier entrant et sortant, ainsi que les colis et livraisons
- Assister avec des tâches administratives de base telles que la saisie de données, le classement et la photocopie
- Saisir les factures et équilibrer les reçus de cartes de crédit
- Coordonner les réunions et conférences, et rédiger les procès-verbaux des réunions
- Gérer les réservations de salles et organiser les événements
- Maintenir et organiser l’espace café et collation du bureau, en s’assurant qu'une variété d'options est disponible pour les employés et les invités
- Surveiller et gérer les stocks de fournitures de bureau

Exigences:

- Expérience avérée en tant que réceptionniste ou dans un rôle similaire
- Maîtrise de la suite Microsoft Office (Word, Excel, Outlook)
- Excellentes compétences en communication (écrite et orale)
- Bilingue (français et Anglais)
- Solides compétences en organisation et capacité à gérer plusieurs tâches simultanément
- Approche axée sur le service à la clientèle
- Diplôme d'études secondaires requis; une certification supplémentaire en gestion de bureau est un atout

Pay: $20.00-$30.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 5 years (preferred)
- Administrative experience: 3 years (preferred)

Work Location: In person

Expected start date: 2024-10-14



  • Longueuil, Canada Fed Finance Canada Full time

    Hello, I'm Marine, Recruitment Consultant with Fed Finance, a recruitment firm specializing in finance and accounting. I work on two types of recruitment: temporary and permanent in the Greater Montreal area, and I specialize in assisting accounting firms.Our team of finance experts speaks your language and operates in your world. We cover the finance,...


  • Longueuil, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals is seeking a skilled Administrative Assistant to join our team in Longueuil, Canada. As a key member of our front office team, you will be responsible for providing administrative support, managing incoming calls, and performing various tasks to ensure smooth office operations.Key Responsibilities:Provide administrative support to the...


  • Longueuil, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Longueuil, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...

  • Front Desk Assistant

    4 weeks ago


    Longueuil, Quebec, Canada IGA Full time

    Front Desk AssistantFull-TimeJob Summary:We are seeking a Front Desk Assistant to join our team at IGA. As a Front Desk Assistant, you will be responsible for ensuring the smooth operation of our front desk, providing excellent customer service, and maintaining a clean and organized work environment.Key Responsibilities:Ensure the application of various...

  • Receptionist

    5 months ago


    Longueuil, Canada WORLD FITNESS LONGUEUIL Full time

    **Responsibilities**: - Greet and welcome visitors and clients in a professional manner. - Answer incoming calls and direct them to the appropriate personnel. - Maintain the reception area in a neat and organized manner. - Schedule appointments and meetings as requested. - Manage incoming and outgoing mail. - Assist with administrative tasks such as filing,...


  • Longueuil, Canada UAP HV Full time

    Company Description **Be part of a community of authentic, proud and trusted people.** Our Heavy Vehicle Parts Division is the country’s largest network. This division’s banners include Traction, TW and Cadel. Servicing the transport, construction and farming sectors, we keep them moving **forward**. This makes for a special kind of workplace. We have...


  • Longueuil, Quebec, Canada EXP Full time

    La coordination administrative est un poste essentiel au sein de l'équipe de l'entreprise EXP. Sous la supervision de la directrice des services administratifs, l'assistant(e) administrative fournit son soutien à l'équipe de professionnels du secteur Transport (direction surveillance) dans la région du Grand Montréal.Les responsabilités...


  • Longueuil, Canada Chrono Aviation Full time

    **Who are we?** WAAS Aerospace Inc. has been in operation since 2014 and is a Transport Canada approved maintenance company. We operate from facilities located on the south shore of Montreal at Saint-Hubert Airport (CYHU) and in Quebec City at Jean-Lesage International Airport (CYQB). We provide line and scheduled maintenance, avionics modifications and...


  • Longueuil, Canada Dorma Lab du sommeil Full time

    Dorma Lab est présentement à la recherche d'un(e) Réceptioniste pour rejoindre son équipe à Longueuil. **Exisgences du poste**: - Avoir la capacité et la volonté d’apprendre de nouvelles connaissances, beaucoup d’informations à mémoriser. - Posséder une excellente aptitude aux communications interpersonnelles (bilinguisme est requis à...


  • Longueuil, Canada Groupe Forget, Audioprothésistes Full time

    **Groupe Forget, Audioprothésistes** is the largest hearing correction network in Quebec, now with more than **90 clinics across the province**. We are currently looking for a **Clinical Administrative Assistant** to be part of the team supporting regular clinical staff located in **Longueuil, QC.** **Responsibilities of the Clinical Administrative...

  • Nursing Assistant

    2 months ago


    Longueuil, Canada COGIR Immobilier Full time

    Every day, our team of passionate people makes a difference for residents. The 'human-to-human' relationship is at the heart of our approach and corporate philosophy. Furthermore, COGIR Immobilier's success is based on good teamwork between the different departments and on all the people who have joined the company for over 25 years. POSITION DESCRIPTION:...


  • longueuil, Canada Fed Finance Full time

    Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for the accounting and finance professions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career.Un cabinet comptable Hello, I'm Marine, Recruitment Consultant with Fed Finance, a...


  • longueuil, Canada Fed Finance Full time

    Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for the accounting and finance professions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career. Un cabinet comptable Hello, I'm Marine, Recruitment Consultant with Fed Finance,...


  • longueuil, Canada Fed Finance Full time

    Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for the accounting and finance professions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career.Un cabinet comptable Hello, I'm Marine, Recruitment Consultant with Fed Finance, a...


  • Longueuil, Canada Fed Finance Full time

    Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for the accounting and finance professions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career.Un cabinet comptable Hello, I'm Marine, Recruitment Consultant with Fed Finance, a...

  • Nursing Assistant

    2 months ago


    longueuil, Canada COGIR Immobilier Full time

    Every day, our team of passionate people makes a difference for residents. The 'human-to-human' relationship is at the heart of our approach and corporate philosophy. Furthermore, COGIR Immobilier's success is based on good teamwork between the different departments and on all the people who have joined the company for over 25 years.POSITION DESCRIPTION:We...

  • Nursing Assistant

    2 months ago


    longueuil, Canada COGIR Immobilier Full time

    Every day, our team of passionate people makes a difference for residents. The 'human-to-human' relationship is at the heart of our approach and corporate philosophy. Furthermore, COGIR Immobilier's success is based on good teamwork between the different departments and on all the people who have joined the company for over 25 years. POSITION DESCRIPTION:We...

  • Nursing Assistant

    2 months ago


    Longueuil, Canada COGIR Immobilier Full time

    Every day, our team of passionate people makes a difference for residents. The 'human-to-human' relationship is at the heart of our approach and corporate philosophy. Furthermore, COGIR Immobilier's success is based on good teamwork between the different departments and on all the people who have joined the company for over 25 years.POSITION DESCRIPTION:We...

  • Nursing Assistant

    2 months ago


    longueuil, Canada COGIR Immobilier Full time

    Every day, our team of passionate people makes a difference for residents. The 'human-to-human' relationship is at the heart of our approach and corporate philosophy. Furthermore, COGIR Immobilier's success is based on good teamwork between the different departments and on all the people who have joined the company for over 25 years.POSITION DESCRIPTION:We...


  • Longueuil, Quebec, Canada Fed Finance Full time

    At Fed Finance, we are seeking an Administrative Assistant to join our team in the accounting and finance professions. As a key member of our team, you will be responsible for providing administrative support to our clients and colleagues.Key Responsibilities:Layout of financial statements using Caseware softwareRevision and correction of French and syntax...