Administrative Assistant

2 months ago

Toronto, Canada Air Line Pilots Association, Int'l. Full time

External Description:
**Administrative Assistant**

The **Air Line Pilots Association, International (ALPA)**, the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an Administrative Assistant for our Toronto office, located in Mississauga. ALPA represents more than 78,000 pilots at 41 airlines in Canada and the United States. The **Administrative Assistant** provides support for the Air Canada (ACA) Master Executive Council (MEC) office by word processing and proofreading a variety of letters, reports, briefs, contracts, forms, news updates, and the like, related to the work of the office; taking notes at meetings and providing drafts for review prior to distribution; assisting in the compilation of data for reports; updating online calendars, as appropriate; assisting in maintaining current and up-to-date files, filing and/or purging materials as directed and in accordance with Association policy and procedure and the Document Management Program; duplicating, collating, and distributing a variety of documents, as directed; ordering supplies; and, making hotel and travel arrangements, as directed by the MEC officers and committees, as well as coordinating office meetings.

As the primary backup for the Administrative Assistant/Receptionist, they will also answer phones; receive visitors to the office; provide general information and/or route callers or visitors to appropriate persons; schedule couriers; and, open and distribute incoming mail in accordance with office procedures. Responsibilities will require regular communications with member pilots, officers, and committees; Event Planning, Purchasing, and other Association staff; hotels; vendors; and, consultants.

**Travel required within Canada and U.S.: 2 - 5%.**

**_ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behaviour of any kind based on race, colour, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics, including Aboriginal peoples and visible minorities, as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities._**

**This position is covered by a collective bargaining agreement.**

ALPA is a member-driven, staff supported, union with two internal professional unions.

**Minimum Requirements**:

- Secondary School Diploma (SSD) or Diplôme d'Études Secondaires (DES) required, with some post-secondary education and/or college course work preferred.
- Two (2) years of related experience strongly preferred but not required; or, the equivalent combination of education and experience.
- Customer/member service experience strongly preferred.
- Ability to transcribe, take fast notes, and/or shorthand strongly preferred.
- Solid verbal and written communication and interpersonal skills, as well as diplomacy and tact, to work effectively with all levels of contacts, internal and external.
- Software: Microsoft Word, Outlook, Excel, and PowerPoint.
- Able to work a flexible schedule on short notice as needed.

**Physical Demands**:

- Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. _

Constantly operates a computer. Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and the local metropolitan area. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, boxes, and files up to ten (10) pounds (lbs.). Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs. (Assistance may not always be available.)

**ALPA offers competitive salaries with enhanced benefits, including**:

- 27 days paid vacation and holidays per year plus 2 volunteer days per year;
- generous sick and bereavement leave;
- company-paid premiums for family supplemental health care (supplemental medical, dental, prescription, and vision for employee, spouse, and dependent children), life insurance, and long-term disability insurance;
- Education Assistance Program; and,
- Non-elective employer contributions of 13% made to individual RRSP account after 180 days of employment.
- PROJECTED ANNUAL SALARY RANGE: CAD $62,144.00 - CAD $83,0

  • Administrative Assistant

    9 months ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    12 hours ago

    Toronto, Canada Dr Irving Isakow and Associates Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...

  • Administrative Assistant

    7 months ago

    Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...

  • Administrative Assistant

    7 months ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    2 days ago

    Toronto, Canada St. Clare's Multifaith Housing Society Full time

    Position: Administrative Assistant Hours of Work: 9:00am to 5:00pm (Monday to Friday) Location: 877 Yonge Street, Toronto St. Clare’s Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to achieve stability by improving and...

  • Administrative Assistant

    2 months ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - Assisting in daily office duties, and managing our organization’s general administrative activities. - Coordinate Summer Camps and other events - Attending to daily task's QUALIFICATIONS AND...

  • Administrative Assistant

    3 months ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    4 months ago

    Toronto, Canada Street Haven at the Crossroads Full time

    **Administrative Assistant - Full Time (1 Year Contract)** **Company Overview**: **Position Overview**: The Administrative Assistant will report to and provide comprehensive administrative support to both the Director of Housing and Shelter Services and the Director of Mental Health and Addiction Services. This role involves managing daily clerical tasks,...

  • Administrative Assistant

    7 months ago

    Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...

  • Administrative Assistant

    7 months ago

    Toronto, Canada Richter LLP Full time

    **Richter Office Toronto** **Day in the life as an Administrative Assistant at Richter** As an Administrative Assistant, you will also be responsible for certain assigned administrative and operational tasks that require your high attention to detail and organizational skills. In addition, you will be the first point of contact for the firm, responsible...

  • Administrative Assistant

    6 months ago

    Toronto, Canada Gadge USA Full time

    Gadge CANADA is a leading national packaging supply and supply-chain solutions company. We have been in business since 1993 and have built a strong reputation for delivering high-quality packaging solutions to our customers. Our company has a wide distribution network and offers scalable service models to meet the unique needs of our clients. We are...

  • Administrative Assistant

    7 months ago

    Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada TD Bank Full time

    **Work Location**: Toronto, Ontario, Canada **Hours**: 37.5 **Line of Business**: Administration **Pay Details**: $55,000 - $75,000 CAD The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. **Department Overview**: The legendary customer experience is paramount to everything we do at TD and to...

  • Administrative Assistant

    1 month ago

    Toronto, Canada Jet-Mate Canada Inc. Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role combines standard administrative duties with a focus on researching customer experiences, making it an ideal opportunity for someone who excels at supporting operational tasks while also offering valuable insights into our customers'...

  • Administrative Assistant

    4 months ago

    Toronto, Canada Lifemark Health Group Full time

    Senior Administrative Assistant: Permanent Full Time Location: Remote The Senior Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You will...

  • Administrative Assistant

    7 months ago

    Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    3 months ago

    Toronto, Canada Voxig Full time

    The Administrative Assistant will provide support for various administrative tasks, including managing schedules, organizing documents, and coordinating meetings. You will be responsible for ensuring smooth office operations and providing support to different departments as needed. **Key Responsibilities**: - Manage calendars and schedules for team...

  • Administrative Assistant

    7 months ago

    Toronto, Canada The HIDI Group Full time

    We are looking for a Administrative Assistant! HIDI’s corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged. We believe that challenging you with a diversity of...

  • Administrative Assistant

    7 months ago

    Toronto, Canada The HIDI Group Full time

    Salary: We are looking for a Administrative Assistant! HIDI's corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged. We believe that challenging you with a diversity of...

  • Administrative Assistant

    8 months ago

    Toronto, Canada Lifemark Health Group Full time

    **Administrative Assistant** **Status**:Permanent Part Time **Location**: Remote The** Administrative Assistant** is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You...