Admin Executive

2 weeks ago

Montréal, Canada Q1 Technologies Full time

**Role**:Admin Executive**

**Job Location: Montreal, QC**

**Duration: Full Time**

**Interview: Telephonic/Skype**

**We are looking for a full time, bilingual Receptionist cum Facility Admin Executive - to work at our Montreal office located at 1255 Square Phillips Suite 700 Montreal, Quebec.**

The Executive Administrative position **would be responsible for independently performing** **day to day **tasks in alignment with TCS Management systems. The responsibilities involve:
**Reception tasks**
- Reception Management
- Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office.
- Receive & dispatch Fedex, UPS, DHL and other packages.
- Mail collection and distribution.
- Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
- Order & manage supplies (pantries, copiers, office supplies, etc.)
- Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.
- Maintain Seat Occupancy data.
- Create UPS Shipping label request.
- Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines)
- Billing and any other Admin duties that may be required / assigned by Supervisor from time to time.

**Administrative tasks**
- **Facility Management**: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.)
- **Security**: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies.
- **Procurement and Inventory Management** - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals.
- **Purchase Functions**: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc
- **Audits**: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies.
- Ensuring that the location complies with all statutory requirements, building codes etc.
- **Others**: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later).
- Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit.
- Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies.
- Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills.
- Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment.
- Ensuring policies relevant to material movement and Shipping are complied with.
- Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention.
- Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements.
- Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc.
- Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA.
- Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required.
- Ensuring valid agreements are available for all vendors.
- Be available on site on all working days to ensure effective Administration of the premises.
- **Undertake any role or task as assigned by Supervisor.**

**Qualifications and associated Attributes**:

- Associate degree.
- 3-5 years’ experience in Administrative Function of a medium sized facility (> 100 associates) preferred.
- Should possess excellent English communication skills (written & verbal)
- Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
- Should have knowledge of

  • Development Executive

    4 days ago

    Montréal, Canada Goldrush Entertainment Full time

    A busy Montreal-based film production company is looking for a full or part-time Development Executive to work from the office, as well as remotely when mandated. Must be able to work independently, have experience with casting and feel comfortable dealing directly with agents. Previous experience as a Development Executive or Assistant to Producer required....

  • Executive Admin Assistant

    6 days ago

    Montréal, Canada Canada Life Assurance Company Full time

    **Job Description**: We are looking for an **_Executive Administrative Assistant_** The Executive Administrative Assistant will provide high quality administrative support to members of our Freedom Experience senior leadership team, as well as the broader Freedom Experience team. To be successful in this role, you must be detail oriented; take initiative;...

  • Bilingual Senior Administrator

    Found in: Jooble CA O C2 - 2 weeks ago

    Montréal, QC, Canada EightSix Network Inc Full time

    Part Time / Full Time BeroAI stands at the forefront of transforming pet-human interactions, aspiring to bridge the gap in interspecies communication. Located in the heart of Montreal, Quebec, with our headquarters in Toronto, we are a dynamic hub of innovation committed to deciphering the unique language of our pets. Our goal is to forge a future where...

  • Marketing and Admin Professional

    4 days ago

    Montréal, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....

  • Senior Database Admin/Architect

    Found in: Jooble CA O C2 - 7 days ago

    Montréal, QC, Canada Prestige Staffing Full time

    MongoDB Administrator - Data Engineer permanent with Genpact in Montreal, QC Hybrid - 2-1 days onsite downtown Montreal, QC location Pay: CAD C$90,000 to C$100,000 w/full benefits Seniority Level - Mid-Senior Minimum Education - Bachelor's Degree Montreal, QC (Day one on-site on Hybrid) Duration: Full-time role This position is for a data...

  • SOC Administrator, Cybersecurity

    2 days ago

    Montréal, Canada Cogeco Communications Inc. Full time

    Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated. Time Type: Regular Job Description: Reporting to the...

  • Assistant, Administrative and Systems Support

    4 days ago

    Montréal, Canada Concordia University Full time

    **Position Number**:50021000 / **Department**:Office of the Treasurer **Grade**:GR09 **Campus**:Sir George Williams (Downtown) **Salary**:$31.12 - $37.43 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:February 16, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia...

  • Office Coordinator

    1 week ago

    Montréal, Canada LATYS Full time

    **Job Overview** We are currently seeking a full time Office Coordinator to join our team! Being the first point of contact for LATYS means you will have the opportunity to play an important role in welcoming guests and shaping their first impression of our company. You will be reporting to the VP of Engineering and Operations and playing an integral part...

  • Marketing Operations Specialist

    7 days ago

    Montréal, Canada Percona Full time

    Are you a Marketing Operations Specialist looking for a high-growth tech company that offers a global, remote-only environment and a great culture? If so, this opportunity may be perfect for you! As a Marketing Operations Specialist you will help improve the return on our marketing investments by leveraging best practices and different technology, metrics,...

  • Business Partner, Human Resources

    2 days ago

    Montréal, Canada Cogeco Connexion Inc Full time

    Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated. Time Type: Regular Job Description: You will be the driving...

  • Centre for Outcomes Research and Evaluation Manager

    7 days ago

    Montréal, Canada Centre universitaire de santé McGill Full time

    **RESEARCH INSTITUTE OF THE MUHC** The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is...

  • Technical Support Coordinator

    1 week ago

    Montréal, Canada Foodtastic Full time

    **About us** Founded in 2016, Foodtastic is already one of the largest restaurant companies in Canada. We have increased system sales in the last four years from less than $50mm to over $750mm. Our current portfolio of 21 brands includes Milestones Grill & Bar, Second Cup Café, Pita Pit, La Belle et La Boeuf, and Rôtisseries Benny. **Technical Support...

  • New Business Case Associate

    1 day ago

    Montréal, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • Data Production Analyst

    3 days ago

    Montréal, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • Data Center Construction Manager

    1 day ago

    Montréal, Canada Enabled Energy Full time

    **JOB SUMMARY**: **RESPONSIBILITIES**: In this role, the essential job functions of the Construction Manager include: **Pre-Construction and Project Coordination** - Study, evaluate and identify all tasks and risks from bidding to project undertaking, implementation through close out. - Determine needed resources (manpower, equipment, and materials) within...

  • Sales Manager Business Unit Measurement

    1 day ago

    Montréal, Canada Anton Paar Canada Inc. Full time

    The Sales Manager is responsible for leading and managing the sales team, driving revenue growth, and ensuring customer satisfaction within the assigned territory. This role involves providing guidance and coaching to sales representatives, developing strategic plans, overseeing deal strategies, monitoring key performance indicators (KPIs), and coordinating...

  • Temporary Development and Research Coordinator

    Found in: Jooble CA O C2 - 4 days ago

    Montréal, QC, Canada McGill University Health Centre Full time

    Centre for Outcomes Research and Evaluation manager - CORE (Research Institute) Research Institute of the MUHC Research and teaching Temporary full time Shift: RESEARCH INSTITUTE OF THE MUHC The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research...