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Coordinator, Partnerships

3 months ago

Oakville, Canada Golf Canada Full time

OPPORTUNITY:
Title: Coordinator, Partnerships

Reports to: Senior Manager, Partnerships

Location: Golf Canada Head Office (Hybrid - in-office/work from home)

Status: Full Time - Contract

Contract Dates: April 2024 - October 31 2024

OVERVIEW:
The Coordinator, Partnerships is a motivated, self-starter and mission-oriented individual leading the support of Golf Canada’s Partnerships team. As part of their role, they will be responsible to work with Partnerships team members and partners to support in implementing, executing, and maintaining partner contracted assets ranging from digital to experiential across various Golf Canada properties.

PRIMARY DUTIES:
1. Partner Agreement Implementation 40%
- Work with Partnerships team members to execute on delivery of partner contracted assets and programs per their respective agreements:

- Administration and tracking of all contractual partner deliverables.
- Timely and accurate fulfillment of all contract obligations.
- Execution of activation programs across various Golf Canada properties including but not limited to Marketing and Communications, Professional Championships, Amateur Championships, and Sports Development.
- Participate in and contribute to planning and development with a primary focus on the fulfillment of creative sponsor activation ideas for the RBC Canadian Open, CPKC Women’s Open, and other Golf Canada properties supported by partners.
- Correspond with partners on agreement deliverables, brand approvals, event invitations, secure logos and materials, and various other fulfillment activities.
- Support in all on-site partner activation activities leading up to and throughout the RBC Canadian Open and CP Women’s Open Championships, and at other events and programs as required.
- Management of additional RBC Canadian Open and CPKC Women’s Open client programs:

- Honorary Observer and Inside the ropes: work with the PGA Tour and LPGA Tour to confirm program spots, and manage schedule, registration, gifting, and on-site execution.
- Closed Circuit TV (CCTV) program: work with CCTV broadcast supplier to collect and deliver partner content for broadcast during RBCCO and CPWO, respectively.
- Monday After Golf Experience: work with partners to confirm program spots, manage tee times, registration, food & beverage, gifting, and on-site execution.

2. Partner Asset Management and Reporting 50%
- Maintain high-quality, up-to-date materials on all assigned properties:

- Prepare partner fulfillment reports and establish templates (i.e. gathering and populating metrics, results, photos, etc.).
- Manage partner digital network inventory and fulfillment levels:

- Work with partner and/or partner agencies to obtain digital creative content.
- Work with internal stakeholders to manage digital asset deployment.
- Manage and maintain partner inventory levels to ensure digital asset obligations are being met:

- Create materials, proposal presentations, and key insight reports in support of business development efforts.
- Manage the completeness and accuracy of sponsor benefit grids, contact lists, budgets, CRM (Pando Partner software), and any other items related to sponsor fulfillment.
- Maintain positive internal relationships with cross-departmental stakeholders and external vendors.

3. Other Duties 10%
- Manage Partner Appreciation days and other special events:

- Support in the development of unique events/experiences to thank our partners.
- Manage, invite registration, guestlists, and gifting.
- Provide administrative support in the following areas:

- Development and maintenance of sponsorship binders, which include all current contracts and key dates.
- Filing, binding, printing, photocopying and other duties as assigned.
- Leading the sourcing and execution of Partner gifting programs
- Special assignments as required.

REQUIRED SKILLS, KNOWLEDGE, & ABILITIES:

- Post-secondary degree/diploma in sport management, business, related field, or equivalent experience
- 1-3 years of sport program management experience is preferred
- Ability to travel, is required
- Superior communication skills (written and verbal)
- Strong ability to be professional, responsible, and tactful with mínimal supervision
- Demonstrate exceptional communication, fiscal management, and relationship-building skills
- Customer service experience is preferred
- Experience working with CRM platforms is not required but is considered an asset
- Bilingual (English and French) is not required but is considered an asset.
- Golf knowledge or experience is not required but is considered an asset.

APPLICATION DETAILS:
Golf Canada - Human Resources

1333 Dorval Drive, Suite 1

Oakville, ON L6M 4X7

Golf Canada is committed to providing a safe environment for all, especially children. All applicants will be thoroughly screened using background checks and a review process.

Golf Canada is dedicated to employment equity and fostering diversity within the workplace in orde