Executive Assistant

5 months ago

Cambridge, Canada Gore Mutual Insurance Full time

**We're now at the boldest phase of our Next Horizon journey**

At Gore Mutual, we've completely transformed our business in under three years. By investing in top talent and leading technology, we've redefined what it means to be a modern mutual that does good.

Our path forward brings a sharper focus on our business' performance that's powered by innovation and an agile, high-performing culture - we're built for success.

**We're well on our way to becoming a purpose-driven, digitally led national insurer. Come join us.**

The Executive Assistant provides daily efficient, professional, and confidential support to the assigned C-Suite(s) members and, in some cases, their functionally aligned VP. The Executive Assistant will drive functional synergies by providing additional administrative support to functionally aligned Executives.

**What will you be doing in this role?**

***Accountability # 1: Calendar & Inbox Management**
- Calendar, Inbox Ownership and Management to assigned C-Suites
- Calendar Ownership and Management of functionally aligned VP's.
- Ensure all necessary information and documentation are included that are required for all meetings.
- Ensure days, weeks, and months are streamlined, efficient and manageable.
- Responsible for preparing agendas, setting up meetings with external and internal parties.
- Support and assist functionally aligned VPs with calendar management to clear up any conflicts and assist with booking meetings.

**Accountability # 2: Meeting Coordination**
- Manage all details for on/off-site meetings including registration, travel, transfers, accommodation, communication, meals, equipment and meeting materials.

**Accountability # 3: In-Person Meeting and Event Presence**
- Attend any in-Person Meeting or event held at both Cambridge or Toronto Office locations when presence and support is requested.
- Presence required from the start to the end of meeting or event, unless otherwise communicated.

***Accountability # 4: Financial Management Support**
- Expense report tracking, submission, and approvals on behalf of C-Suites and VPs
- Responsible for Admin budgeting, tracking and approvals.

**Accountability # 5: Communication**
- Support with general function communication when necessary.

**What will you need to succeed in this role?**
- Community college degree in Administrative or Business Management, Communication, Project Management required or Undergraduate degree in the same field in Administrative or Business Management preferred.
- 5+ years of experience required as Executive Assistant to C-Suite
- 5+ years of experience working with Microsoft Office 365
- 5+ years of Administration experience
- 3+ years of Expense Tracking/Submission experience
- Extensive experience with calendar and inbox management for C-Suite Executives
- Proven organizational and strong prioritization skills.
- Ability to work under pressure and within deadlines.
- Strong multitasking skills
- High degree of confidentiality and ability to work with sensitive and confidential matters.
- Strong attention to detail and proof-reading
- Strong verbal and written communication skills
- Financial acumen regarding budget process and planning
- High level of diplomacy, discretion, and facilitation skills
- Experience collaborating with shareholders, Board of Directors, Executive Management, and regulators.
- Able to set own expectations and delivers above and beyond.

LI-Hybrid

IndHP

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