Executive Assistant

6 months ago

Cambridge, Canada Cormorant Utility Services Full time

_**We want to ELECTRIFY your work experience**_

**Cormorant Utility Services **specializes in providing complete Engineering, Procurement and Construction of High Voltage electrical installations. Working with us will make you a part of a strong team that is dedicated to providing best in class service throughout our industry

Working at **Cormorant **you will be in a business casual atmosphere where we have monthly employee events and celebrations. We are even a pet friendly environment with the occasional visitor.

***:
The primary purpose of the Executive Assistant is to provide professional administrative support for maintaining efficient office operation while demonstrating the effective customer service championed by Cormorant.

**We're looking at motivated individuals to**:

- Manage complex office administrative work that requires the use of independent judgement and initiative;
- Manage multiple Senior Executives’ calendars;
- Organize, moderate, and schedule meetings for Upper Management;
- Arrange company travel and accommodations for Upper Management;
- Prepare meeting agendas, presentation slides, and record minutes of meetings;
- Liaison with Customer and Executive Team to ensure receipt of high-level documents, subsequent coordination of stakeholder meetings (if applicable), and expediting turnaround of executed documents;
- Ensure documents are signed and executed by Upper Management, distributed and filed accordingly;
- Collect, organize and file expense reports for Senior Executives;
- Assist with project-specific administrative duties such as printing project startup and closeout documentation, printing and maintaining drawing binders, data entry, scanning documentation, creating flowchart graphics; finalizing PowerPoint presentations, etc;
- Provide general administrative support to the office;
- Cover the reception phone line when required.

**Preferred Qualifications**
- Proactive approach to problem solving with strong decision-making skills
- Ability to maintain confidentiality of highly sensitive information
- Excellent oral and written communication skills with a keen eye for detail;
- Strong administrative coordination and interpersonal relationship building skills
- Strong organizational skills and the ability to effectively manage competing priorities in order to meet deadlines;
- Self-driven with ability to work independently and as part of a team;
- Proficiency with Windows OS, Microsoft Office Suite, PDF software(s), electronic signature platform(s);
- Post-secondary degree, diploma or equivalent in a related discipline is preferred; and,
- Previous experience in an administrative role is considered an asset.

Cormorant values, respects, and leverages the differences and competences of all employees from a variety of different backgrounds. We recognize Canada’s diversity, beginning with our Indigenous Nations, as a source of pride and strength. At Cormorant, we are committed to Reconciliation through Call to Action #92 for businesses. All qualified applicants including Women, Visible Minorities, Indigenous Persons and Persons with Disabilities are invited to apply.

**Salary**: $40,631.71-$66,156.35 per year

**Benefits**:

- Casual dress
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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