Executive Assistant

3 weeks ago


Cambridge, Canada MealSuite Full time

MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 130 team members across Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our **suite of end-to-end foodservice technology solutions** helps professionals across healthcare and aging services streamline their operations, save time, reduce food waste, and meet regulatory requirements, so they can focus on what matters most: improving the quality of patient and resident care.

A career with MealSuite offers the innovation and agility of a startup matched with the stability of an established company in a growing industry.

We’re looking for our next organized and motivated **Executive Assistant** to join our team. You’ll manage the CEO’s inboxes and calendars, assist with travel and event planning, and act as point of contact between clients, partners, and the leadership team.

**A day in the life as an Executive Assistant**:

- Manage the CEO’s various inboxes and calendars and act as gatekeeper as needed
- Manage recurring and ad-hoc domestic and international travel for the CEO, leadership and other internal teams, including transportation, accommodations, bookings, contract negotiations, and meals; foresee any other travel-related needs and logistics, ensuring seamless execution
- Facilitate executive leadership meeting administration such as booking meetings, creating agendas, taking meeting minute notes, and following up on outstanding tasks
- Prepare and format internal and external correspondence, including memos, presentations, and reports
- Act as CEO’s personal assistant on daily tasks such as booking appointments or ad-hoc errands as required
- Work collaboratively with Office Coordinators to plan employee and team events such as the yearly North American company-wide summit/retreat
- Act as backup for Office Coordinators
- Ensure the privacy of the CEO’s information

**If the below describe your knowledge, experience and character, then this role could be for you**:

- I have proven experience as an Executive or Personal Assistant
- I gained my knowledge through 3+ years of experience directly supporting a C-level executive
- I have experience with the Microsoft Office & 365 suite, including Outlook, Teams, Excel, and PowerPoint
- I have worked with financial data and ideally have experience tracking and reconciling expenses
- I’m exceptionally organized and a successful multi-tasker
- I get most excited about problem solving and can proactively foresee and act upon future needs
- I have a proven ability to maintain a high level of professionalism and confidentiality
- I have experience working for a globally dispersed company
- I’m willing to occasionally travel and have a valid passport and no travel restrictions that limit my ability to cross the border between Canada and the USA (and Vietnam if required for role).
- I thrive in an agile environment that is constantly changing and encourages team members to collectively collaborate and communicate
- I love to be directly involved in projects and initiatives that offer continued learning and endless opportunity to express my ideas and build my leadership skills

**Why you’ll love working at MealSuite**:

- **We are passionate people that care about others.** The heart of what we do comes down to our mission to: _Deliver smiles and satisfaction to the continuum of care through an all-in-one foodservice management technology. _Learn more about what we do here.

**We take care of our employees too **Here are just a few of the great things we offer:

- **Unlimited paid time off** - yeah, you read that right We trust our employees to build their own version of balance so they can feel rejuvenated to bring their best every day.
- **Healthcare and dental benefits,** including extended health care (paramedical services for physical and mental health), critical illness, life insurance, travel medical insurance, access to Teladoc medical experts and long-term disability, and a discounted gym membership.
- **Opportunities for career development and advancement**:
**Have we got your attention? Great Here’s what’s next**:


  • Executive Assistant

    2 weeks ago


    Cambridge, Canada Sunrise Farms Full time

    Grand River Foods is a leading food solutions company serving customers in the North American grocery and food service industry. As a member of the Sunrise Farm family, we remain as dedicated as ever to both providing a quality work environment for our employees, as well as producing only the highest quality products for our customers. We are known for the...

  • Executive Assistant

    2 days ago


    Cambridge, Canada Gore Mutual Insurance Full time

    **We're now at the boldest phase of our Next Horizon journey** At Gore Mutual, we've completely transformed our business in under three years. By investing in top talent and leading technology, we've redefined what it means to be a modern mutual that does good. Our path forward brings a sharper focus on our business' performance that's powered by...

  • Executive Assistant

    4 weeks ago


    Cambridge, Canada Raffi Jewellers Inc. Full time

    Raffi Jewellers is home to the most prestigious luxury brands in the world. Whether commemorating a special event, expressing love or admiration, or building a personal collection, our guests come to us for the perfect piece. We are honoured to play a small role and do everything we can to assist our clients in these DEFINING MOMENTS. Raffi Jewellers...

  • Executive Assistant

    7 hours ago


    Cambridge, Canada Raffi Jewellers Inc. Full time

    Raffi Jewellers is home to the most prestigious luxury brands in the world. Whether commemorating a special event, expressing love or admiration, or building a personal collection, our guests come to us for the perfect piece. We are honoured to play a small role and do everything we can to assist our clients in these DEFINING MOMENTS. Raffi Jewellers...

  • Executive Assistant

    7 days ago


    Cambridge, Ontario, Canada City of Cambridge Full time

    People, Place, Prosperity:Job Profile:The City of Cambridge has an opening for an Executive Assistant (EA) position within our Infrastructure Department. The EA reports directly to the Deputy City Manager (DCM), Infrastructure Services. The main function of the role is to provide positive and professional administrative leadership to ensure good customer...

  • Executive Assistant

    2 weeks ago


    Cambridge, Canada Cormorant Utility Services Full time

    _**We want to ELECTRIFY your work experience!**_ **Cormorant Utility Services **specializes in providing complete Engineering, Procurement and Construction of High Voltage electrical installations. Working with us will make you a part of a strong team that is dedicated to providing best in class service throughout our industry! Working at **Cormorant **you...

  • Executive Assistant

    2 weeks ago


    Cambridge, Canada MealSuite Full time

    MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 130 team members across Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our **suite of end-to-end foodservice technology solutions** helps professionals across healthcare and aging services streamline their operations, save time, reduce food...

  • Executive Assistant

    7 days ago


    Cambridge, Ontario, Canada City of Cambridge Full time

    People, Place, Prosperity:Job Profile:The City of Cambridge has an opening for an Executive Assistant position within our Community Development Department. The Executive Assistant (EA) reports directly to the Deputy City Manager (DCM), Community Development. The main function of the role is to provide positive and professional administrative leadership to...

  • Executive Assistant

    2 weeks ago


    Cambridge, Canada MealSuite Full time

    **MealSuite,** an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 140 team members across Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of **end-to-end foodservice technology solutions **helps professionals across healthcare and aging services streamline their operations, save time, reduce...

  • Executive Assistant

    7 days ago


    Cambridge, Ontario, Canada Raffi Jewellers Inc. Full time

    Raffi Jewellers is home to the most prestigious luxury brands in the world. Whether commemorating a special event, expressing love or admiration, or building a personal collection, our guests come to us for the perfect piece. We are honoured to play a small role and do everything we can to assist our clients in these DEFINING MOMENTS.Raffi Jewellers operates...

  • Executive Assistant

    2 weeks ago


    Cambridge, Canada MealSuite Full time

    MealSuite, an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 140 team members across Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Our suite of end-to-end foodservice technology solutions helps professionals across healthcare and aging services streamline their operations, save time, reduce food...


  • Cambridge, Canada Greentec International Inc. Full time

    **Administrative Assistant** We're building a culture at Greentec where amazing people (like you) can do their best work. If you're ready to grow your career and help organizations transform their information technology lifecycles to a circular economy, you've come to the right place. Greentec is looking for an **Administrative Assistant **with a keen eye...

  • Executive Assistant

    3 weeks ago


    Cambridge, Canada Vancea Financial Group Full time

    We are looking to hire someone who is experienced for an Executive Administrative position related to the financial services industry. We need someone with strong communication skills and a strong desire to provide excellent customer service to our valuable clients. Key Responsibilities: Offer a warm welcome and provide hospitable service to incoming...


  • Cambridge, Canada Allianz Partners Full time

    In this role you’ll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You’ll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization,...


  • Cambridge, Canada Allianz Partners Full time

    In this role you’ll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You’ll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization,...


  • Cambridge, Canada Allianz Full time

    In this role you'll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You'll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization, coupled...


  • Cambridge, Canada Allianz Full time

    In this role you'll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You'll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization, coupled...


  • Cambridge, Ontario, Canada Allianz Full time

    In this role you'll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You'll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization, coupled...


  • Cambridge, Canada Allianz Full time

    In this role you'll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You'll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization, coupled...


  • Cambridge, Canada Allianz Full time

    In this role you'll provide advanced executive support to not only the CEO but also a select group of 3-4 high-level executives managing intricate organizational responsibilities. You'll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve objectives. This role demands a deep comprehension of the executives' organization, coupled...