Administrative Coordinator

2 weeks ago

Toronto, Canada YMCA of Greater Toronto Full time

Hourly Rate: $19.00

Location: British Columbia

Work Hours: Seasonal employment: Part-time January to May (15-25 hours per week), Full time May to August

Employment Type: Seasonal Contract Until August 31, 2024

Number of Vacancies: 1

Anticipated Start Date: January 8, 2024

Deadline to Apply: November 30, 2023 by 5 pm

**Location, Period of Employment, and Salary**:
The position is based in Western Canada. The Administrative Coordinator will work part-time 15 - 25 hours / week, from January to May, and full-time (37.5 hours/week) from May 1, 2023 until August 31, 2024.

The starting salary is $19.00 per hour.

**Be the Spark** Join our passionate Student Exchange Program Team and help us to achieve great things in our community

The YMCA Summer Work Student Exchange is a national exchange program offering opportunities for youth to improve their second official language skills (English/French) while gaining important employment experience. Participants, 16 and 17 years of age, travel to another community within Canada - where the other official language predominates - for 6 weeks during the summer. Youth are provided with a homestay and paid employment to deepen the cultural exchange through immersion. They participate in weekly program activities organized by the Local Coordinator in their new community.

The _Administrative Coordinator _must be a post-secondary student. They will support the National Coordinator in the administrative processes of the program. responsibilities including, but are not limited to: creating and maintaining files; following up on outstanding documentation from participants, staff and employers, supporting staff training; reviewing expense claims; tracking supplies and inventory; mailing and distributing program materials; assisting in organizing travel; and other projects as they arise.

**In this role, you will**:

- Provide administrative support to the Regional Coordinator and National Coordinator
- Communicate with Staff and Employers, regarding outstanding forms and expense claims.
- Assist the Regional Coordinator with staff training (logistics and some training sessions) and program promotion.
- Assist the National Coordinator with travel
- Collaborate with other Administrative Coordinators across the
- Once or twice per summer, conducts program-monitoring
- Understand the importance of the volunteer-staff partnership and integrates the value of philanthropy and volunteerism in dealings with staff, volunteers and members.
- Perform other duties as assigned

**You bring**:

- Bilingualism in French and English is strongly preferred
- Experience with administration
- Experience with event coordination or travel coordination or would be an asset
- Strong organizational and problem-solving skills, as well as attention to detail
- Ability to work independently
- Excellent written communication skills
- Well-developed interpersonal and relationship building skills; ability to establish rapport with members, staff and volunteers
- Commitment to diversity, equity, inclusion and building a sense of belonging

**Eligibility**:

- Currently enrolled in a post-secondary program
- Flexibility regarding assigned working hours, including some evenings and weekends

**What you need to succeed**:

- Commitment to the YMCA’s Mission, Vision and Values
- Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

**Application Process**:
**Why work for the YMCA?**

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020-2025 strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months a

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