Purchasing/logistics Administrator

6 months ago


Mississauga, Canada Hoya Vision Care Full time

**SHIFT TIME: 9:00am - 5:30pm**

**SCOPE**
- Assure a continuous and on-time procurement process for all indirect materials: lab supplies, office supplies, shipping supplies, spare parts and equipment. **Assist in taking care of all logístical issues**, either domestically or internationally. **Contribute to the use and maintenance of the JAGGAER system**:

- Contribute directly to the implementation of the newly proposed P2P SAP system, once a due date is being determined (direct and indirect materials)
- **Be an active contributor to the creation, editing and to the correct implementation of all pertinent SOP’s (warehouse/purchasing/inventory department). Assist the Purchasing/Logistics Coordinator**:

- Display objectivity, fairness as well as professional work ethics within the department as well as while interacting with all the other departments
- Uphold company’s code of conduct and guidelines at all times, including: safeguarding company property and funds, confidentiality, workplace discipline, punctuality
- Support company’s directives and initiatives: new projects, inventory rationalization, cost savings, cross-training initiatives

**MAJOR DUTIES AND RESPONSIBILITIES**
**1. Purchasing/Procurement**
- Take care of all elements of the indirect materials purchasing:

- Create and maintain JAGGAER data base for all new and existing suppliers
- Require and analyze RFQ
- Maintain an up to date “Approved Supplier List”. Perform periodic supplier surveys on new and existing vendors
- Assist in the implementation of the most effective INCOTERMS clauses (international transactions)
- Assist in the negotiating of contracts and service agreements. Work closely with the Purchasing/Logistics Coordinator and report to the Purchasing/Logistics Manager

**2. Logistics**
- Take care of all international inbound/outbound shipments:

- Require quotes and select vendors. Work closely with the Purchasing/Logistics Coordinator
- Comply with CARM & CERS current CBSA regulations
- Take care of domestic transportation for indirect materials
- Assist the Purchasing/Logistics Coordinator in the monitoring, follow-up and solving delays, customs and UPS issues for all incoming HOLT/US Rx outsourced jobs

**STANDARDS OF PERFORMANCE**
- Able to analyze pertinent data and to make recommendations regarding steps that can be implemented to improve efficiency
- Understand the urgency and strive to achieve our delivery goals as per current DOT goals/objectives. Contribute effectively to a smooth and on time procurement process
- Strive to meet and exceed all targets

**PRODUCT/TECHNICAL KNOWLEDGE**
- Perform multiple tasks simultaneously with accuracy and thoroughness despite time pressure and work volume.
- Dedicated to continuously improving customer satisfaction

**REGULATORY COMPLIANCE/SAFETY**
- Ensure that all Company approved safety programs are implemented and maintained consistently, creating a safe working environment for all employees and visitors.
- Understand correctly and use efficiently the INCOTERMS 2020
- Maintain and use CARM “CBSA Assessment and Revenue Management” portal (imports)
- Maintain and use CERS CBSA “Canadian Export Reporting System” portal (exports)

**KNOWLEDGE AND SKILLS**
- High level knowledge of purchasing/logistics management principles
- High level knowledge of warehouse merchandising, storage, safeguarding
- Strong communication skills
- Problem solving ability
- Organization skills
- Strong computer skills
- Team player, customer satisfaction oriented

**Job Types**: Full-time, Permanent

**Salary**: From $19.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Mississauga, ON L5L 5Z9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person



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