Purchasing and Logistics Agent

7 months ago

Mississauga, Canada Ennis Fabrics Full time

Position Title: Administration, Purchasing and Logistics Agent
Hours of work: Monday - Friday, some overtime may be required
Status: Full-time
Work Location: Hybrid/Remote

**Position Summary**:
The Administration, Purchasing and Logistics Agent duties need to be performed with an emphasis on speed and accuracy, in a flexible work from home and/or office environment.

**Primary Responsibilities**:

- Follow orders, sample orders, quotes, inquiries through process. Includes receiving and managing PO’s and shipments for vendors.
- Weekly fabric, supplies, SPC fabric and flooring purchasing
- Managing quotes, inquiries and follow up with assigned vendors, sales rep, and customer experience. Includes managing and updating all PO’s and shipments.
- Price comparison and updating vendor price lists.
- Managing projections for ordering.
- Analysis of business reporting and analytics for performance management.
- Investigate and resolve problems, discrepancies and inquiries as well as all purchasing and vendor issues.
- Learning product specifications, trends, and ordering lead times.
- Back up for Logistics department vacations and absenteeism:

- Creating paperwork for UPS and FedEx shipments, transborder shipment, daily sample shipment, air shipment, transfer trucks and stock transfers and any follow up that is needed.
- Scheduling and creating labels for returns and pick up and requesting freight quotes.
- Work closely with suppliers to develop a good working relationship, as required to resolve issues such as delayed orders, missing orders or orders not being filled by the supplier in a timely manner.
- Perform administrative tasks with high speed and accuracy as required.
- Learn and understand current Product Management processes and procedures and recommend improvements by replacing manual processes with technological solutions.
- Work closely with team members, both internal and external, to resolve any questions in a collaborative manner.
- Complete various ad hoc projects as required:

- DQM and line review.
- Provide feedback for the supplier performance review.
- SPC Foam updates and closures memo.
- Updating discontinued SKU’s.
- Stock adjustments for discontinued and damaged fabrics.
- Overstock and damaged fabrics return and/or request credits.
- Tracking China shipments and updating UFLPA template.
- Weekly Product Management meetings.
- On going Logistics training and meetings.
- Assist in training new hires.

**Requirements**:

- Strong computer and excel skills to extract information.
- Advanced administration and data entry.
- Team player and able to help the team when required.
- Fast alpha-numeric wpm with high accuracy.
- Strong analytical experience, reporting, documentation, and problem-solving skills.
- Effective communicator with good written and verbal skills.
- Intermediate - Advanced Microsoft Office, specifically Word, Excel, Outlook.
- Strong analytical/computer skills-advanced Excel skills (extensive experience with pivot tables and Macros), ERP systems and the ability to extract information into user friendly formats.

**Proven Skills, Abilities, and Attributes**:

- Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues.
- Manage and analysis of business reporting and analytics for performance management.
- Driven, self-motivated, fast learner and results oriented.
- Ability to effectively prioritize and execute tasks within deadlines.
- Present analysis results in a clear and concise format with a focus on findings resulting in the ability to sales strategy.
- Administrative tasks performed with high levels of speed, efficiency, and accuracy.
- Fast learner.
- High levels of speed, accuracy, and efficiency.
- Team player.

**Working Conditions**:

- Hybrid or remote work environment
- Overtime as required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you used to working in a fast paced environment?
- Are you able to work with mínimal supervision?
- Are you comfortable typing 40-50 WPM?
- Please explain in detail your experience in Microsoft Excel? (pivot table, macros, report creations, IF functionalities, etc)
- Do you have a sense of humor?
- What are your salary expectations?
- Are you comfortable with taking calculated risks once you have been fully trained in your role.
- Our head office location is 6111 91 ST, Edmonton AB. If living in Edmonton are you ok with it being a hybrid position?

Work Location: Hybrid remote in Mississauga, ON L5T 2N3

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