Purchasing & Inventory Manager
2 months ago
Reporting To:
Ontario Business Manager
Key Accountabilities
(20%) Negotiate and purchase inventory at a competitive price from strategic vendors just in time;
(20%) Manage cycle counts for all 3 Ontario distribution centers and develop continuous improvement processes collaboratively with our warehouse operations team to optimize inventory accuracy;
(20%) Develop, implement and track departmental key performance indicators (KPIs) as it pertains to purchasing and inventory management.
(20%) Coordinate, implement and track CI initiatives and develop supporting SOPs as required;
(10%) Lead & execute quarterly business reviews with each of our strategic vendors;
(10%) Work cooperatively with all teammates in the administration of sales transactions;
Duties
- Ensure all job functions are performed in accordance to the NCSI Standard Practice Instruction (SPI) Manual;
- Manage a team comprised of 1 purchaser, 1 purchasing support and 1 inventory control associate;
- Lead all continuous improvements (CI) initiatives pertaining to purchasing & inventory collaborate with WH operations. CI efforts focusing on process, training, equipment and resources, address any operational bottlenecks as they arise, ensure smooth processes:
- Set and measure KPIs for department to ensure optimization of team performance;
Purchasing:
- Negotiate and procure material for stock in a timely manner for Mississauga, London and Hamilton distribution centres;
- Procure non-stock material for sales team through requisition process;
- Determine when product uplifts should be applied to material purchased;
- Build a network of reliable vendors and service providers while maintaining existing relationships;
- Establish and track vendor KPIs and scorecards to assist in the evaluation of vendor performances;
- Lead quarterly business reviews with strategic vendors;
- Evaluate and optimize existing supplier base, ensure it is aligned with established sourcing strategies. (supplier consolidation, alternative supplier identification, and migration, Product
- (re)allocations );
- Evaluate and continuously improve logistics processes to reduce the product shipping costs, activities include carrier identification, shipping modes/ routes optimization, shipments consolidation, etc.
- Define and follow purchasing strategies for just in time and safety stock;
- Collaborate and support the administration department on vendor receipt, invoice payments, and all other processes as it relates to our material suppliers as required;
- Collaborate with the sales team to support business development and sourcing. (identifying new suppliers for new products/materials, obtaining costing information, managing new product qualification processes, establishing the SC infrastructure, and managing the associated projects, etc.;
- Lead a sales-purchasing meeting cadence to increase collaboration in the categories of industry news, inventory condition, sales/purchasing strategies, department changes, market intel, etc.;
- Analyze / monitor industry & material cost trends, new technologies, proactively identify supply base issues to minimize risk, protect the continuity of supply, and utilize emerging opportunities;
- Conduct research on products, vendors, and services; comparing price and quality ensuring best deal;
- Upload records and analyze reports on purchases made and perform cost analysis;
- Expedite delivery commitments from vendors to ensure on time deliveries. If changes to delivery schedule occurs, updated delivery scheduled to be inputted in our ERP system;
Inventory:
- Manage, coordinate and lead inventory cycle count process in collaboration with warehouse operations team to ensure inventory accuracy;
- Manage all inventory adjustment processes in operations;
- Generate reports providing clarity of inventory status, including identifying overstocked items.
- Provide sales with visibility to inventory overstock, current and pre-emptive write down reporting;
- Liaise with delivery and warehouse teams to ensure goods are received on time;
- Assess and continually enhance logistics processes to minimize shipping expenses related to product transportation. Responsibilities include:
- Streamlining shipping modes and routes,
- Consolidating shipments when feasible, and
- Deploying cost-efficient shipping strategies;
- Manage IBT requests from other branches for inventory in our 3 Ontario distribution centres;
- Obsolete Categories - Analyze inventory for return, scrap or IBT;
- Coordinate with internal/external shareholders to manage RMA’s and credits back from vendors;
- Utilize the CI meeting method with peers and own department, ensuring bottlenecks are resolved in time;
- Perform any other duties as required by Management;
**Requirements**:
- BA required, Business Degree preferred,
- Supply chain designation (SCMP) (PMAC)
- Minimum 5 years of experience in Purchasing and Administration Management
- Demonstrated negotiation skills thorough communication
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