Office and Administration Manager

4 weeks ago

Vancouver, Canada LGM Financial Services Full time

Operations

Vancouver, BC • ID: 744-028 • Full-Time/Regular

LGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car partnerships are complemented with the strong backing and support of their automotive manufacturing brands, which include BMW/MINI, Kia, Mazda, Volvo, Jaguar/Land Rover, Mitsubishi Motors, Polestar and Motorrad.

The Office and Administration Manager is responsible for the smooth and efficient operations of the day-to

day activities of our corporate includes providing administrative support to corporate services

along with managing and coordinating administrative operations such as mail, supplies, vendor

management, corporate travel, facilities management, and event planning.

Key Responsibilities

Corporate

·Oversee the guest experience.

·Coordinates mail and courier pick up and drop off including maintaining postage meter and replenishing postage funds.

·Develops and oversees vendor relationships and negotiates contract agreements for office supplies, facilities, and travel.

·Responsible for purchasing office supplies.

·Coordinates corporate travel arrangements, including personal travel for Executive Chair & Founder

·Manages office facilities (workspace layout, kitchen maintenance, security, office maintenanceand repairs) and liaises with property management

·Provide Human Resources, Marketing, Finance, SLT with administrative assistance and ad hoc projects, as requested.

·Assistance to Legal Team with license tracking, correspondence, updating Corporate Contracts and Service Agreements

·Responsible for planning and coordinating company-wide events (tracking budgets), senior leadership events and sales events.

·Centralized point person for all outside office meetings or training events (including hotel bookings)

·Communicate and ensure the organization is in compliance with safety polices in respect to Earthquake preparedness, Fire safety (acts as Lead Fire Warden), assists First Aid Lead as required.

·Administration (and a member) of the Business Continuity Plan committee.

Core Competencies:

·Communication - Able to clearly and articulately present information in both spoken and written word.

·Collaboration - Develops positive relationships with others in order to build consensus, morale and commitment to goals and objectives.

·Innovation - Displays the ability to think outside of the box in order to develop creative and new solutions that meets current and future needs.

·Flexibility - Easily adapts to changing environment and resources.

·Productivity - Strives to consistently achieve excellence in all tasks and goals.

·Accountability - Takes personal ownership and responsibility for the quality and timeliness of work commitments and decisions.

·Reliability - Able to meet commitments and preforms all assigned duties/tasks.

·Assertiveness - Is able to comfortably and accurately interact with others regardless of status or position

·Decision Making - Is able, when necessary, to make decisions quickly using experience and available information

·Time Management - Shows excellent initiative in order to get tasks done with minimal supervision

Required Skills:

·Strong knowledge of corporate office practices.

Able to handle confidential matters discreetly and professionally.

·Keen attention to details

·Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

Strong interpersonal skills and exceptional presentment and commitment to quality service. Exceptional communication and writing skills

Education:

·Post-secondary education in Business or Office Administration or related discipline.

Experience:

·5+ years’ experience in a corporate office administration capacity.

·Some event planning experience an asset.

·Experience in a legal or regulated environment an asset.

The Perks:

·We offer a highly competitive compensation package including comprehensive health benefits plan, Group RRSP, performance bonus, health and wellness benefit, education sponsorship, and four paid days when “giving back” to the community. We also offer your birthday off and a vehicle rebate program.

·This role will be mostly in the office with opportunities to work remotely.

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