Proposal Coordinator/specialist

2 weeks ago

Mississauga, Canada Bird Construction Full time

Proposal Coordinator/Specialist (Bilingual)

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

This position will be based out of our office in Mississauga, Ontario, or Montreal, Quebec.

What You Will Be Working On
- Support the Bird Industrial team in creating and submitting high-quality content, including building response templates, compiling materials, developing presentation content, and overseeing print production to meet bid requirements in both English and French.
- Write, edit, and proofread technical and non-technical content in English and French to craft clear, impactful proposals that align with corporate brand standards and business objectives.
- Maintain and update the proposal database to ensure accurate project details are readily available for use in submissions, resumes, project profiles, presentations, and other marketing materials in both languages.
- Lead and develop strategic responses for medium to large-scale proposals, ensuring all proposals adhere to compliance guidelines and client requirements, including bilingual (English and French) submissions as required.
- Contribute to proposal strategy development, collaborating with the team to determine winning approaches for key pursuits, including tailoring strategies for bilingual clients.
- Proactively write and lead key proposal sections, such as executive summaries, past performance narratives, management approaches, and tailored resumes/staffing sections for major pursuits in English and French.
- Collaborate with and interview cross-functional teams to gather essential information and ensure all proposal inputs are comprehensive, cohesive, and linguistically appropriate for bilingual audiences.
- Facilitate and lead proposal review sessions (Pink, Red, and Gold Teams) with mínimal supervision, ensuring high-quality outputs within set timelines.
- Participate in the preparation of presentation and interview materials for proposals, ensuring bilingual content when necessary.
- Support larger, high-impact pursuits, coordinating efforts and ensuring the successful delivery of submissions in both English and French.
- Assist with marketing and communications activities, including content creation for internal and external audiences (newsletters, brochures) and event planning, ensuring bilingual consistency.

What We Are Looking For
- Degree or diploma in publishing, marketing, communications, engineering, business, or a related field.
- Exceptional writing, editing, and proofreading skills in both English and French, with an emphasis on accuracy, quality, and messaging.
- Bilingual proficiency in English and French (spoken and written) is required.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Creative Suite (InDesign, Illustrator, Photoshop), with the ability to learn new software quickly.
- Strong professionalism and client-focused mindset, with the ability to adopt the client’s perspective and understand their needs.
- Ability to research and consolidate a wide range of technical and non-technical topics.
- Flexibility in managing multiple priorities simultaneously in a dynamic, fast-paced business environment.
- Strong problem-solving and decision-making abilities, coupled with a proactive, creative approach.
- Demonstrates urgency and commitment to meeting deadlines, with the capacity to handle pressure and challenges effectively.
- Excellent relationship-building skills, with the ability

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