Clinic Administrative Support, Sti Clinic

6 months ago

Vancouver, Canada PHSA Full time

**Clinic Administrative Support, STI Clinic**

BC Centre for Disease Control

Vancouver, BC

**What you’ll do**
- Input client information, maintain registers, assign file numbers, updating manuals, and prepare medical, legal, and other reports, charts, tables, letters, presentation material and newsletters. Prepare and distribute meeting minutes. Distribute documents and files as requested.
- Operate a multi-line switchboard or phone, and direct calls, receive and relay messages, and receive and direct visitors.
- Answer general inquiries.
- Receive, sort and distribute incoming and outgoing mail, faxes, internal correspondence, and courier documents. Sign for receipt of packages and shipments.
- Assist with client intake by obtaining information, completing documentation, and summarizing information. Schedule and confirm clients, send out appointment reminders, and establish and maintain clinic flow.
- Receive, record, check, and balance financial transactions including receiving payments and issuing receipts.
- Place purchase orders, receive supplies, check invoices against orders and goods received, store and distribute supplies.
- Prepare and package supplies for shipping; contact couriers and prepare waybills.
- Perform other related duties as assigned.

**What you bring**

**Qualifications**:

- Post-secondary graduation from a recognized business or secretarial program supplemented by a course in medical and or scientific terminology or a relevant combination of education and training.
- Three (3) years administrative experience in a medical / scientific environment.
- An understanding of department terminology (medical, scientific, research or information technology).

You will also have
- Demonstrated problem solving, customer service, sound judgment, organization and strong interpersonal skills.
- An ability to type at least 50 words per minute.
- A demonstrated ability to interact with BCCDC staff, university faculty, health officials, contractors and the general public. Effective oral and written English communication skills.
- A high degree of accuracy, attention to detail and independent error checking.
- Ability to prioritize projects to meet deadlines.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-Time

**Wage**:$24.04 - $25.61/hour

**Location**:655 West 12th Avenue, Vancouver BC, V5Z 4R4

**Applications will be accepted until position is filled.**

**Hours of Work**:Tuesday - Saturday, 0800-1600, 0830-1630

**Requisition # **159333E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

The BC Centre for Disease Control (BCCDC) is dedicated to preventing and controlling communicable diseases and promoting environmental health for the province of BC.

BCCDC is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence an

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