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Winter Intern, Facilities Services Coordinator

4 months ago

Markham, Canada BGIS Full time

**Who We Are**

**SUMMARY**

The Operations Centre is a critical environment within BGIS, responsible for receiving and dispatching facilities service requests for its clients - 24/7/365. Currently, the Operations Centre provides facilities management support to over 40 clients across different industries and handles over 900,000 service requests a year. The work environment is **fast-paced **and **client-service **focused. In order to ensure ongoing performance success, Operations Centre team members are measured against service delivery metrics.

**This role is an exciting opportunity for students wishing to learn about facilities management
**Start date**: January 2024

**End date**: April 2024

**Work Arrangement**: Hybrid in the Markham office

**Work hours**: Monday-Friday, 8:00 am - 4:00 pm EST

**KEY RESPONSIBILITIES**:

- Learns basics of Facilities Management Service Delivery
- Learns specific client account details, the service request/work order management systems, the telephony system and BGIS Operations Centre policies, processes and operating procedures
- Fills basic client requests including creating and dispatching work orders to appropriate internal and external service providers and relaying appropriate information to front line facilities managers
- Assesses and accurately assigns level of priority to facilitate timely fulfillment of service requests
- Learns techniques for troubleshooting service issues, communicating with internal technicians and Facility Managers, external service providers, landlords and other relevant parties
- Receives guidance and support in completing service requests including activities such as proper work order processing, dispatching and the communication of information.
- Provides customer service support in either English, French and/or Spanish
- Participates in program initiatives undertaken by the Operations Centre
- Maintains confidentiality of client account information and other confidential information. Conducts work in a professional manner
- May be required to demonstrate Operations Centre capabilities to potential and existing clients and to prospective hires by having such people Y-cord into live calls Other duties as assigned

**ESSENTIAL QUALIFICATIONS**:
**Education**:

- Currently working towards College or University degree at an accredited institution

Knowledge & Skills:

- Demonstrates language proficiency (both verbal and written) in English including proper grammar, spelling and punctuation. Clear and effective communication skills in all languages.
- **Bilingualism in English and French is an asset**:

- Basic understanding of the facilities/property management industry and knowledge of facility operations and maintenance is an asset.
- Strong customer-service orientation and demonstrated customer service skills.
- Demonstrated ability to gather information, accurately assess issues and assign level of priority; effective probing and problem-solving skills.
- Demonstrated organizational skills.
- Ability to sustain concentration over a prolonged period of time and pay attention to details.
- Demonstrated computer proficiency including solid keyboarding skills. Demonstrated personal leadership attributes incorporating a commitment to ongoing development and continuous learning.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success