Executive Assistant to CEO

3 weeks ago

Toronto, Canada Nobul Full time

**Does the thought of working in a rapidly growing company excite you?**

Nobul is THE company defining the world’s largest industry.

**Do you thrive in a Work from Home environment?**

Nobul is a completely remote workforce spread across Canada and the United States. This allows us to hire the best talent regardless of location and provide the highest quality experience for employees to learn from the best

**If you are passionate about furthering your career and eager to make an impact in a rapidly growing company, then Nobul is for you**

**ABOUT US**

**Nobul is the technology company disrupting the real estate industry** - we are the world’s only open, digital, customer-centric marketplace connecting individuals who want to complete Real Estate and related transactions with the best service providers for them. Our company’s revolutionary platform brings transparency, choice, accountability, and simplicity to the entire real estate process.

**CNBC recognized Nobul as one of the 100 Top Growth-Stage Companies in the World **by awarding it with the prestigious **CNBC Upstart 100 award**.This honour highlights companies from around the world that have high potential to transform industries and build brands, raise capital and create jobs on their path to becoming tomorrow’s household names.

Nobul has also been named one of **Deloitte's Companies-to-Watch **in the Deloitte's Technology Fast 50 Program.

**Our company’s culture is defined by ownership, curiosity, entrepreneurial spirit and business acumen and a ‘go-getter’ attitude.** The tie that binds us is the inner desire to continue to build and successfully execute our disruptive business. Joining our team is a once in a lifetime opportunity.

**We think big.**

**We innovate.**

**We are massively disruptive.**

**We do it together.**

**ABOUT THE ROLE**

The Executive Assistant is a true partner to the CEO, enabling him to grow the business by actively managing all administrative duties, both professionally and in a personal capacity, and allowing him to focus on value-adding initiatives.

**Key Responsibilities of The Role**:

- **Prioritize what is important** as you manage the CEO’s calendars and tasks.
- recognize what must be done now, what can wait and what does not need the CEO’s attention at all
- be comfortable with adjusting last minute
- be mindful of the many, little, but important multidimension facets of his schedule - are Thursday evenings family nights? Keep that in mind
- **Act as a "gate-keeper"**, protecting the CEO's time, while managing positive relationships with all internal and external stakeholders.
- **Be a self-starter and anticipate needs by**:

- building into the CEO’s schedules time to prepare, reflect, or travel.
- being prepared with solutions and alternatives through researching and thinking to yourself “if I were the CEO, what would I ask next?”, then proceeding to prepare for the answer OR “what issues might arise?” then proceeding to mitigate these issues if possible.
- following up on action items from meetings to ensure they are done.
- **Act as a Personal Assistant on behalf of the CEO **- you will act as the first point of contact for the CEO and provide full logístical support. Your attention to detail and professionalism will allow a streamlined process to manage scheduling, correspondence, arranging and managing travel schedules, personal appointments, household staff etc.
- **Draft and send correspondence with internal and external stakeholders on behalf of the CEO** - high professionalism, attention to detail and sound judgement are key here.
- **Organize receipts, make claims and manage admin processes **that relate to all of the CEO’s personal and professional expenses, thereby ensuring he spend as little time as possible worrying about administrative tasks, and as much time as possible growing the business.
- **Prepare and book all travel and related appointments **and manage all of the associated documentation.
- **Be resourceful and humble** - be comfortable saying “I don’t know”, but resourceful enough to say, “and here is how I’ll find out”.
**ABOUT YOU**
- University Degree required and strong business acumen.
- 5+ years’ experience supporting C-suite leader(s) and/or busy senior executives.
- Experience working within a fast-paced, high growth, chaotic environment.
- Extremely resourceful and proactive, with a strong sense of urgency and even stronger attention to detail.
- Hardworking, with a positive, can-do attitude.
- Team player - willing to help wherever and however necessary to support other departments.
- Strong interpersonal skills shine on - you can work well with different personalities in the organization.
- Professional and approachable.
- Trustworthy and have incredible discretion and judgment when it comes to sensitive or confidential matters.
- Excellent written and verbal communication skills - able to edit documents for spelling

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