Executive Assistant to the President

3 weeks ago

Toronto, Canada Haventreebank Full time

Executive Assistant to the President & CEO

Job Category: Office Administration

Requisition Number: EXECU001043

- Posted: November 12, 2024
- Full-Time
- Hybrid

Locations

Showing 1 location

Haventree Bank is a private Canadian Schedule 1 bank specializing in alternative mortgage programs and insured GIC deposits. We help hardworking Canadians from coast-to-coast achieve homeownership by offering flexible mortgage solutions.

About Haventree Bank

Headquartered in Toronto, Ontario, Haventree Bank (Haventree) is a mission-driven alternative mortgage lender. The name Haventree is representative of the bank’s mission to help its customers find a place of refuge and to lay down new roots for the future.

Position Summary:

Reporting to the President & CEO, the highly motivated and detail-oriented Executive Assistant will be responsible for providing comprehensive support to our President and CEO. The Executive Assistant will be highly professional with a proactive mindset, resourcefulness in problem-solving, and a commitment to excellence. The Executive Assistant is exceptionally capable of prioritizing and managing a wide range of administrative and strategic tasks efficiently and with a high degree of confidentiality and independence.

Major Duties & Responsibilities:

- Manage communications and correspondence (phone, voicemail, email, mail), responding where appropriate, and ensuring all interactions are handled professionally.
- Manage calendars including scheduling/arranging meetings, booking meeting rooms, and sending invitations and reminders.
- Prepare agendas, documents, and presentations for meetings attended by the CEO.
- Ensure the CEO is well-prepared and informed for all engagements.
- Arrange events including coordinating calendars and identifying venues.
- Coordinate travel and reservations.
- Track, report and submit business expenses for reimbursement.
- Assist with Board of Director administrative support, including the coordination of meetings and preparation of meeting materials.
- Ensure strict confidentiality and discretion in handling sensitive information.
- Provide general office administrative support including photocopying, mail sorting, and arranging couriers.

Qualifications & Experience:

- University degree or equivalent experience preferred.
- Proven experience as an executive assistant or similar role.
- Experience with administrative support for Boards of Directors.
- 5+ years experience in a similar role with a university degree.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.

While we thank everyone for their interest in Haventree Bank, please note that only candidates selected for an interview will be contacted. Haventree Bank is committed to providing accommodation when needed. If you require an accommodation, we will work with you to meet your needs.

Haventree Bank embraces equal opportunity, diversity, and inclusion. Please let us know if you require any accommodations during the recruitment and selection process.

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