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Executive Assistant to CEO

1 week ago

Toronto, Ontario, Canada RioCan Full time
Our Vision
RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets.
We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

This role is located at our Yonge Eglinton Office. Reporting directly to the President & Chief Executive Officer, the Executive Assistant (EA) is a trusted partner to the CEO, providing senior-level executive support, ensuring efficient management of the executive office. Aligned with RioCan's values and culture, the ideal candidate must be innovative and enjoy working in a dynamic environment. The EA will have excellent attention to detail and organizational skills, the ability to exercise sound judgment in diverse situations, and the ability to balance multiple priorities. The successful candidate will have a professional approach to dealing with senior-level internal and external stakeholders.

Responsibilities:
  • Manage the President & CEO's complex calendar, scheduling meetings and travel arrangements;
  • Assist with personal tasks, including but not limited to, booking appointments, managing personal travel arrangements, itineraries, reservations and other ad hoc requests as needed;
  • Act as a liaison between the CEO and senior leadership, Board of Director, investors, and external partners;
  • Represent RioCan and the office of the CFO in a positive light through excellent follow-through skills, attention to detail, prioritization, communication, and sound judgment;
  • Plan and execute Board of Director meetings, leadership offsite, and key corporate events, including agenda preparation, material distribution, and minutes recording;
  • Draft, review, and manage confidential correspondence, reports, presentations, and pre-meeting briefing documents;
  • Manage sensitive matters with a high level of confidentiality and discretion;
  • Handle expense reporting, budget tracking, and invoice processing related to the executive office;
  • Coordinate with the Communications team on key messaging, media engagements, and corporate announcements;
  • Ensure smooth and efficient office operations, identifying areas for process improvement and technological advancement.