Administrative Coordinator, Human Resources

3 weeks ago

Toronto, Canada LCBO Full time

Location Address:
100 Queens Quay East, 9th Floor, Toronto

Number of Openings:
1

Pay

$44,775.00 - $72,310.00

Job Posting Description:

- Administrative Coordinator, Human Resources (12-Month Contract)_

Are you interested in supporting three Centers of Excellence during a unique and transformative time at the LCBO? Alleviating the administrative burden from three Directors within the Human Resources department, you will have the diverse opportunity to work with the Labour Relations, Total Rewards and Workplace Wellness and Safety teams. By quickly establishing trust with partners, you will provide a variety of confidential administrative, technical, and operational support to enable the team. By anticipating needs, you will proactively and autonomously draft correspondences, co-ordinate follow-up actions, bring forward files, generate reports, manage schedules, respond to inquiries, and perform MS Office tasks.

If you possess superior organization and analytical skills and are passionate about anticipating the needs of the team and preparing them for success, then this is the role for you

This role is hybrid. #LI-Hybrid

About the Role
- Administer and co-ordinate the budgets, business plans, and statistics for the three Human Resource business groups.
- Tracking actual expenditures and provides proper documentation to substantiate expenses and revenues.
- Provides support in collecting and organizing information into cogent and compelling formats, i.e., presentations, pdf, etc.
- Composition and data retrieval and analysis using the Microsoft Office suite, including Outlook, Word, PowerPoint, Excel, and Access databases
- Develop, coordinate, and implement a strategy and work plan for the successful delivery of department events/activities/communications (herein ‘events’).
- Organize yearly, quarterly and/or monthly events for the three Directors and/or their Direct Reports.
- Act autonomously and independently in making all necessary related decisions to ensure the successful execution of events.
- Co-ordinate all travel arrangements for departmental staff.
- Supports three Directors on departmental projects and initiatives such as policy and program implementation, business process roll outs, etc.
- Document and maintain administrative procedures and work instructions and update to SharePoint site as appropriate.
- Flexible to take on a variety of ad-hoc projects on a regular basis.

About You
- University degree or 3-year Community College diploma in Office Administration/Communications/Business or related field of study or equivalent
- Put your all into something and have fun too.
- Demonstrated administrative support experience preferably in a unionized environment.
- Experience successfully providing support services to multiple leaders, with the ability to adapt to different work styles and needs.
- Ability to communicate effectively, both verbally and written, with an outstanding attention to detail.
- Strong technical aptitude including solid knowledge of Oracle Hyperion, Outlook, Word, PowerPoint, Excel and Access, with mathematical aptitude and experience in budget planning and tracking.
- Strong organizational and time management skills to manage conflicting deadlines in a fast-paced environment, and handle both internal and external client.
- Sound judgement, diplomacy, decision making ability and confidentiality/discretion.

There is a world of opportunities at the LCBO

Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued. Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

We foster a culture of inclusion and belonging, so everyone feels valued, respected, and heard. The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. If contacted for an interview or employment opportunity, please advise if you require an accommodation.
- Please submit your resume via Workday by 11:59pm on the deadline date. We appreciate your interest and advise that only those selected for an interview will be contacted._

Work Hours:
36.25

Union / Non-Union:
Non-Union

Job Posting End Date:
April 9, 2024

The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

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