Project Administrator and Office Coordinator

2 months ago


Kamloops, Canada VisionQuest Advisors Full time

**VisionQuest Advisors **is a consulting company serving western Canada and exclusively Indigenous Governments and Organizations. We develop place-based projects with lasting benefits for the community. We take projects from idea, through construction, to fully operational; and otherwise offer a comprehensive scope of services.

Our company is looking to add a **Project Administrator and Office Coordinator** to our team of professionals. This position serves a critical role in the successful management of our company and as a result, our projects. This position provides a broad range of support services including project administration and coordination, invoicing, office management, reporting and document production, and clerical duties to the Company executive and other team members.

Our perfect teammate will thrive in a dynamic atmosphere, be innovative, and detail-oriented, have exceptional organization and communication skills, and will be able to manage multiple tasks and duties while consistently meeting deadlines. If you can do all of this, with a smile and sense of humor, the position is probably meant for you

**Location**:Kamloops Office

**Reporting**:Managing Director

**Wage/Salary**: $58,000 to 65,000 DOE

**Terms**:Full-Time Permanent Position

**Benefits**: Three Weeks Paid Vacation, Medical and Dental Group Plan

**Start Date**: As soon as possible with flexible start date

**Qualifications**:

- Post-secondary education in a related field and/or five years employment in similar positions.
- Working knowledge and comprehension of basic or intermediate bookkeeping principles.
- Advanced computer skills, including Microsoft Office, accounting, and project management software.
- Professional written and oral communication skills with a keen eye for detail.
- Previous experience working with a variety of client groups, namely Indigenous, is considered an asset.
- Knowledge and understanding of construction terms and materials.
- Drivers’ license and occasional work-related travel are required.

**Responsibilities**:

- **Project Administration and Coordination**: Support all aspects of project implementation, cost tracking, invoice coding approval and reconciliation, disbursements, budget and cost tracking and reporting, document control and record keeping, vendor procurement and contract management, schedules, permitting, and quality control.
- **Company Financial Support**: Calculate, prepare, and issue documents related to accounts such as bills, invoices, purchase orders, cheques, and monitor accounts payables and receivables.
- **Document Production**: Research and collate information and data. Assist staff in completing a variety of written and financial reports, spreadsheets, and presentations.
- **Office Management**: Schedule and confirm appointments and meetings, record and prepare minutes of meetings, arrange travel schedules and make reservations, organize meetings/events, manage office facility bookings, manage client inquiries and correspondence, and provide general office, administrative, and clerical support.
- **Reporting and Collaboration**: Work under the Managing Director and Principal, contributing positively to the company's development and production by assisting staff and relevant partners.

**Applications**:
**Salary**: $58,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Application question(s):

- How many years of related experience do you have?
- What is your highest level of education?
- Do you have a valid Class 5 BC Driver's License?

Work Location: In person

Application deadline: 2024-03-29



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