Administrative Assistant, Office of The
3 weeks ago
The Administrative Assistant, Office of the Vice-President, Research provides professional, managerial and administrative support to the Associate Vice-President, Graduate Studies and Student Research ("AVP") and Vice-President, Research ("VPR"). The Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support that adheres to Tri-Agency compliance and ethics guidelines, to the highest standards of research integrity, and to TRU’s policies, procedures, and collective agreements. This position communicates with the executive offices of the President, Vice-Presidents, Deans, Directors and other administrative staff, support staff, faculty, researchers, community partners, and students at TRU and may also liaise with provincial, national and international external agencies, organizations, ministries and institutions.
MAJOR RESPONSIBILITIES
- Provide efficient day-to-day assistance to the operation of the Office of the Vice-President, Research, including signing authority for office supplies, print shop requirements and facilities requests associated with the University’s research spaces on and off campus.
- Schedule appointments and meetings for the AVP and the VPR. Organize meeting, workshop, conference and retreat logistics, including preparation of agendas, arranging meeting time, location, food, accommodation and travel arrangements. Some meetings involve administrators from other institutions, external bodies, and interested partners.
- Provide discreet and tactful service as an initial contact in the Office of the Vice-President, Research. Screen, redirect or handle enquiries as they arise; confidential, diplomatic and empathetic handling of sensitive situations is required. Identify and notify the AVP and VPR of emergent issues as they arise so they can be responded to in a timely manner.
- Prepare and/or check all documents from all sources prior to requesting signature of the AVP and/or VPR.
- Manage special projects as requested, with direction from the AVP and/or VPR. Take initiative and complete assignments with limited supervision.
- Liaise with researchers, staff and students with respect to adjudications, research space assignment and other activities.
- Assist with scheduling and coordination of events.
- Prepare various reports, including web and cheque requisitions, reports for public bodies, prepare expense reports, assign financial codes, monitor financial commitments and expenditures, and reconcile P-cards.
- Other related administrative duties as assigned.
REPORTS TO
Vice-President, Research
QUALIFICATIONS
REQUIRED KNOWLEDGE/SKILLS
- Bachelor's Degree with 5 years of related operational experience at the senior administrative level, or a combination of significant administrative expertise and previous experience working in a research or graduate studies setting.
- Familiarity with TRU Research policy and process would be an asset.
- Knowledge of the post-secondary environment, especially related to research and graduate studies, would be an asset.
- Ability to liaise effectively and respectfully with multiple organizations and interested partners.
- Demonstrated ability to work tactfully and courteously with a diverse range of people from the senior administrative level to students, faculty, and staff as well as a wide range of external contacts.
- Excellent computer skills in MS Word, Excel, Access, PowerPoint, Adobe.
- Excellent verbal and written communication skills.
- Demonstrated ability to plan and organize work.
- Demonstrated time management skills.
- Ability to assist in all types of administrative tasks for the Office of the Vice-President, Research.
- Project Management skills.
- Use initiative and work autonomously with little supervision.
- Ability to work independently and as part of a team with an interest in building good collegiality within the Office of the Vice-President, Research.
-
Office Administrator
4 days ago
Kamloops, Canada Kamloops Truss Ltd Full timeKamloops Truss Is currently seeking an **Office Administrator** to join our team in Kamloops, BC **About Us**: Kamloops Truss Ltd. has been in business for over 17 years and continues to be a leader in manufacturing Engineered Wood Products. Our mission is to build a solid foundation of professionalism and service. Our teams pride themselves on knowledge,...
-
Office Administrator
6 days ago
Kamloops, Canada Thompson Rivers Physiotherapy Full timeHours of work will be typically 6.5 hours per week plus relief hours for current Office Administrator. Wage to commensurate with experience. **Job Description**: - Providing quality customer service to patients. - Greet patients, answer phones, booking appointments and taking payments (reconciling A/R) - Prepare reports and correspondence for WSBC, ICBC,...
-
Kamloops, Canada Thompson Rivers University Full timeDUTIES Reporting to the AVP Advancement, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support. The incumbent will have initiative, be self-directed and self-motivated, acting with minimal supervision. Working in a fast-paced environment, the incumbent will use highly...
-
Office & Sales Administrator
1 month ago
Kamloops, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...
-
Office & Sales Administrator
1 month ago
Kamloops, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...
-
Office & Sales Administrator
1 month ago
Kamloops, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We Are...
-
Administrative Assistant
1 month ago
Kamloops, Canada McMillan Dubo LLP Full timeMcMillan Dubo LLP is looking for an administrative assistant to support our busy Commercial Finance practice. We are seeking someone with a cheerful disposition, who is energetic, detail-oriented and can work independently, as well as in collaboration with others. **Qualifications** - Good working knowledge of Microsoft Office 365 - Good Computer skills -...
-
Administrative Assistant
1 month ago
Kamloops, Canada SMS Equipment Inc. Full timeAt **SMS Equipment**, our **Administrative Assistant** is responsible for presenting SMS Equipment in a professional manner. The **Administrative Assistant** is a professional member of the SMS team who reflects the image of the Company through dress, manner and speech, and as such exhibits pro-active skills to enhance job performance. This position is based...
-
Office Administrator
3 days ago
Kamloops, Canada Allnorth Consultants Limited Full time**Office Administrator** ***Kamloops, BC** **About Us** Allnorth is a multidisciplinary engineering and technical services consulting company that prides itself on hiring great people from a wide range of diverse backgrounds to work collaboratively in an atmosphere that inspires growth and relationship building while servicing clients in the Metals and...
-
Office Assistant
1 month ago
Kamloops, Canada Central Interior Pumps Ltd. Full time**CENTRAL INTERIOR PUMPS LTD**: - Protectors of Groundwater_ **About Us** **Employment Posting** **Position**: Office/Administrative Assistant **Work Location**: Kamloops **Job Summary** - answer phones, collect client and job details, organize. relay to technicians, create job files - regularly clean and organize office and shop - pick up and deliver...
-
Strata Administrative Assistant
4 weeks ago
Kamloops, Canada Columbia Property Management Ltd. Full timeDue to our continued growth, we are excited to announce that we have an opportunity in Strata Administration/Coordination. If you are personable, professional, self-starter, with all-star organizational skills, we would love to hear from you. **Sample of responsibilities**: - Effective communication with all clients (Strata Councils and Owners) as well as...
-
administrative officer
1 month ago
Kamloops, Canada Kami Cabs Ltd. Full timeEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...
-
administrative officer
4 weeks ago
Kamloops, Canada Kami Cabs Ltd. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...
-
Strata Administrative Assistant
4 weeks ago
Kamloops, Canada Columbia Property Management Ltd. Full timeDue to our continued growth, we are excited to announce that we have an opportunity in Strata Administration/Coordination. If you are personable, professional, self-starter, with all-star organizational skills, we would love to hear from you. Sample of responsibilities: Effective communication with all clients (Strata Councils and Owners) as well as...
-
office administrator
6 days ago
Kamloops, Canada CARELANCE JANITORIAL LTD. Full timeEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...
-
office administrator
7 days ago
Kamloops, Canada CARELANCE JANITORIAL LTD. Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...
-
Office and Sales Administrator
1 month ago
Kamloops, BC, Canada Highbridgehumancapital Full timeThe Organization: Founded in 2017, We Are One Composites is a locally owned and operated composite manufacturing company focused on production of high quality, carbon fibre rims, components and mountain bike, The Arrival. We Are One Composites is a proud Canadian manufacturer pioneering the composite manufacturing space in the mountain bike industry. We...
-
Le Estcwicwéy̓ Administrative Assistant
4 weeks ago
Kamloops, Canada Tk’emlúps te Secwepemc Full time**JOB POSTING** **POSITION TITLE**:Le Estcwicwéy̓** **Administrative Assistant*** **DEPARTMENT**:Le Estcwicwéy̓** **SUPERVISOR**:Le Estcwicwéy̓ Department Manager(s)** **TERMS: Full-Time, One Year Term With The Chance of Extension** **REFERENCE #: 2024-035** **PURPOSE OF POSITION**: The Administrative Assistant is responsible for providing a...
-
Partner Administrative Assistant
4 weeks ago
Kamloops, Canada KPMG-Canada Full time**Overview** You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do. When you join KPMG you'll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries. With the support to do things differently, grow...
-
Office Services Clerk
1 week ago
Kamloops, British Columbia, Canada City of Kamloops Full timeCity of KamloopsOffice Services Clerk - Civic Operations (Temporary, Full-Time Close DateMay 22, 2024 At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals...