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Administrative Assistant Iii

4 months ago

ChathamKent, Canada Chatham-Kent Full time

The Municipality of Chatham-Kent has an opening for a temporary full-time Administrative Assistant III in Fire & Emergency Services. This temporary full-time opportunity is for a period up to October 2024.

**Job description**

The Administrative Assistant III of Fire and Emergency Services, prioritizes, performs, and oversees a number of administrative tasks to achieve outcomes required by the Assistant Chiefs, Fire. The AAIII will also provide support to the Executive Assistant II and Administrative Assistant II.

**Essential responsibilities**
- Demonstrate Chatham-Kent’s core values and competencies
- Co-ordinate and prioritize the Assistant Fire Chiefs, Executive Assistant, and/or Administrative Assistant II schedules
- Manage and administer electronic management system ( Emergency Reporting). Oversee all personnel records, training records, incident reports and equipment inventory; provide technical support to all divisions (Suppression, Non-Suppression and Administration)
- Complete searches in JD Edwards
- Prepare purchase and blanket orders
- Prepare and code invoices; code and maintain visa statements
- Submit requests for service issues for Fire and Emergency Services; manage any CRMs assigned to the department
- Provide operational assistance during large scale incidents or emergencies
- Member of the Emergency Preparedness Team (EOC) in the capacity of note taker for the activity log.

**Essential qualifications**
- College certificate or diploma (preferably in an office administration related program)
- Six (6) months to two (2) years of related administrative experience
- Experience using JD Edwards, including entering payroll
- Database management

**Other qualifications**
- Experience using Emergency Reporting an asset
- Municipal administrative experience an asset
- Experience working with unionized staff an asset

**Work environment/hours of work**
- This position works mostly indoors

**COVID-19 Vaccination**

The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.

**Driver’s licence/vehicle requirements**

Because this position would be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

**Background check requirements**

**Essential physical and/or safety requirements**
- Sitting: constant sitting in chair (computer duties, paperwork, telephone, etc.)
- Hands: constant fine finger dexterity (movement), gripping, mousing (computer, mousing, scrolling, file/paperwork, telephone, copier, faxing, postage machine, etc.)

**Benefits**:

- ____

The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.