Office Assistant

3 days ago

Coquitlam, Canada BON VOYAGE MEDICAL Full time

**JOB DESCRIPTION - OFFICE ASSISTANT**

**About Us**
Bon Voyage Medical is a travel and occupational health clinic with a College of Physicians and Surgeons of British Columbia (CPSBC)-accredited laboratory focused on COVID-19 testing. We provide consulting services, specimen collection, analysis, testing, and reporting services for individuals and organisations requiring infection prevention and control services, including COVID-19 testing and vaccination services. With over 600 five-star Google reviews, we pride ourselves on responsive and reliable customer service.
Bon Voyage Medical has been on an exponential growth curve and we are expanding our offerings and client base every day. We have official partnerships with major airlines including Air Canada and WestJet, leading travel agencies and hotel chains, food processing plants, school districts, and more. Our doctors and nurses have deep expertise in COVID-19 response, including in public health, laboratory medicine, and primary care.
**About The Position**
We offer a fast-paced, dynamic working environment in a continuously changing market with limitless potential for growth and personal development. The Office Assistant must be dynamic, adaptable, curious, and excited to find a solution where there is no precedent, and continuously look to optimise and improve the way we run our operations.
This full-time position, reporting to the Clinic Manager and Operations Manager, will be involved in all day-to-day operations of the clinic, ensuring high-quality customer service for patients, and making sure their questions are answered and needs are met on a timely basis. The ability to effectively multitask and prioritize tasks while working in a fast-paced environment is a must. Ultimately, the most important role of the Office Assistant is to ensure that Bon Voyage Medical maintains its excellent reputation for first-in-class customer service.
**Key Responsibilities**
- Run COVID-19 tests in our accredited lab, generate patient results and report them to patients in a friendly and knowledgeable manner
- Work with the Front Desk team to effectively triage patient samples, prioritizing the most urgent ones to ensure the fastest turnaround and smooth and efficient service delivery
- Work in a high paced environment meeting client demands for COVID-19 testing
- Receive patients at reception, confirm their identification documents, create appropriate paper documentation and ensure relevant payments for the appointment have been made
- Be very familiar with clinic Standard Operating Procedures (SOPs) and ensure the day-to-day implementation of those SOPs in every activity that is carried out at the clinic
- Support the Clinic Manager and/or Operations Manager in troubleshooting urgent problems and escalate promptly when necessary
- Become a power user of the clinic’s Information Management System including scheduling and Electronic Medical Record platform
- Support the investigation of incidents and nonconformities and implement continuous improvement measures
- Attend weekly staff meetings, discuss process improvement opportunities

**Requirements**:

- Experience working with computers, sophisticated software, and complex communications systems is required. Must be comfortable learning new technology platforms.
- Fast learner and capable of picking up new concepts fast.
- Must have past experience working in roles requiring great attention to detail
- Past experience as an MOA is not required but considered an asset.
- Demonstrated experience working in a fast paced, high energy, high stakes environment is a must.
- Past experience in a customer-facing role, with excellent communication, organization, and customer service skills in a must.
- Multilingual abilities are considered a plus

**Job Types**: Full-time, Part-time

Schedule:

- Monday to Friday
- Weekend availability

Application question(s):

- Mandatory Screening Question: Are you available to work at our Coquitlam location?
- Mandatory Screening Question: Are you available to work Monday-Friday 7am-1pm?
- Mandatory Screening Question: Are you available to work Monday-Friday 1 pm-7pm?
- Mandatory Screening Question: Are you available to work weekends 7am-1pm?
- Mandatory Screening Question: Are you available to work weekends 1pm-7pm?
- Mandatory Screening Question: Are you available to work full-time?
- Mandatory Screening Question: How soon can you start?
- Mandatory Screening Question: What is your expected hourly wage?
- Mandatory Screening Question: Do you have past experience working in a lab setting?
- Mandatory Screening Question: Do you speak Mandarin?

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