Coordinator, Legal Operations

2 weeks ago

Montréal, Canada Borden Ladner Gervais LLP Full time

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at


The Coordinator, Legal Operations function is a vital part of our national Business Immigration (BI) team and is focused on supporting the team in standardizing our processes and creating greater efficiencies. The Coordinator will assist us in achieving client service excellence in delivering high-quality business immigration services in a cost-effective manner.

You will have a strong work ethic, possess a mind-set of continuous improvement, and are a self-starter in a fast-paced environment.

Le coordonnateur*, Activités de gestion juridique fera partie intégrante de l’équipe nationale Immigration des gens d’affaires et devra soutenir cette dernière dans la normalisation de ses processus et l’élimination des inefficacités. Il appuiera également l’excellence dans la prestation aux clients de services rentables et de haute qualité.

La personne retenue aura une éthique du travail irréprochable et une volonté d’amélioration constante; de plus, elle saura faire preuve d’initiative dans un environnement en rapide évolution.

Your key objectives

Administrative and File Management
- Conduct conflict searches, monitor conflict search reports and clear conflicts if needed
- Prepare engagement letters for various types of immigration matters as instructed by Lawyers and Paraprofessionals
- Attend to opening new client matters in Intapp
- Provide online intake questionnaire link for new clients
- Prepare HST/GST/QST Exemption Form for Non resident Individuals/Non-Resident Entity to determine the tax or tax exemption, as applicable
- Create new Foreign National and/or Employer record in BI Group’s current Immigration Management System, INSZoom
- Enter immigration document expiration entries in INSZoom and Upload immigration documents
- Ensure client billing details or e-billing requests are kept up-to-date (prepare File/Forward Master Changes etc.)
- Undertake all client matter closing procedures, as needed
- Review lawyer’s time entries and alert them of any unreleased time on a monthly basis
- Create intake portal enhancements and communicate with the Digital Hub
- Complete general administrative duties as required

Communication
- Access BI Lawyer Representative Portal on Immigration, Refugees and Citizenship Canada website to obtain correspondence, save in applicable client file and alert the appropriate Paraprofessional and/or Lawyer of same
- Act as a primary contact for BI team by liaising with mailroom team on all incoming client correspondence, communicate with appropriate Paraprofessional and Lawyer, forward correspondence to client as instructed by BI team

Financial
- Assist Lawyers and Paraprofessionals in the billing process including pulling pre-bills, completing necessary edits on pre-bills, finalizing invoices and sending invoices
- Transfer time/disbursements accounting to Lawyers’ instructions
- Request cheques or bank transfer to pay third-party vendors (such as translation companies), as appropriate
- Prepare Credit Card Payment Form (new retainer or payment of invoices)
- Prepare Trust Deposit Advice and Trust Cheque Requisition and send them to the appropriate individuals in accounting
- Credit control process by tracking disbursements using fee receipts and file number of the transaction received from BI Lawyers and Paraprofessionals
- Reconcile monthly credit card statements to ensure that all charges are accounted for and then send to accounting for further action
- Proactively monitor and review billing system to ensure that client data is kept current and accurate

What you bring to our Team

Along with your enthusiasm, positivity and passion for excellence, you bring the following key experience and skills to our team:

- Legal Assistant Diploma or equivalent experience
- 2 to 3 years experience in a law firm or professional services environment, in a finance/billing related role
- Superior organizational and data management skills
- Strong computer skills, particularly with the Firm’s preferred technologies
- Capacity to perform duties with speed and accuracy
- Strong time management and ability to work under pressure in meeting deadlines
- Ability to follow instructions with mínimal supervision
- Strong initiative
- Written and verbal communications skills in French and English are required

Principales attributions

Tâches administratives et gestion des dossiers
- Effectuer des recherches de conflits, superviser la production de rapports à cet effet et, le cas échéant, se charger du processus d’éliminati

  • Translation Project Coordinator

    6 days ago

    Montréal, Canada Alexa Translations Full time

    **About Alexa Translations**: Alexa Translations helps many of the world's largest and most prestigious professional services firms, financial institutions, asset managers and consumer brands with translation solutions that elevate the way they do business. Your time and resources are precious. Our high-calibre performance and commitment to superior client...

  • Legal Counsel

    2 weeks ago

    Montréal, Canada Alimentiv Full time

    **JOB TITLE**:Legal Counsel **JOB LOCATION**: Montreal, Quebec (Remote, Hybrid or Office Based) **JOB SALARY**:$82,000-$137,000 **REPORTS TO**:Senior Legal Counsel **DEPARTMENT/UNIT NAME**: Legal **JOB SUMMARY**: Working in conjunction with Senior Legal Counsel and internal stakeholders, the Legal Counsel will be primarily responsible for the drafting,...

  • Legal advisor

    3 weeks ago

    Montréal, Canada Administration portuaire de Montréal Full time

    The person reports to the Director, Contracts and Legal Affairs and collaborates with her on all matters relating to current, administrative and corporate affairs having a legal impact within the framework of the operations of the Montreal Port Authority (“MPA”). In the immediate future, the legal advisor will primarily provide support for the...

  • Legal Counsel

    3 weeks ago

    Montréal, QC, Canada Hitachi Vantara Corporation Full time

    Description G eneral information: Hitachi Energy Canada has an opening for Legal Counsel located in Montreal, Quebec, Canada. This is an excellent opportunity for a legal professional who will have responsibility for supporting the growing business needs for Hitachi Energy in Canada. You will be responsible for providing sound legal advice and counsel...

  • Legal Counsel

    4 days ago

    Montréal, Canada Infotek Consulting Inc. Full time

    We are looking for a Legal Counsel for a 1 year contract with high possibility of extension. Role is hybrid in Downtown Montreal.Key AccountabilitiesIndividual and Shared Accountabilities:This role will provide comprehensive day-to-day legal support to the BU in all aspects of the business to ensure that the operations of the BU are in compliance with all...

  • Internship - Legal Advisor (M/F)

    2 weeks ago

    Montréal, QC, Canada Banque de développement du Canada Full time

    We are banking at another level. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs. Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a...

  • Legal Counsel

    4 weeks ago

    Montréal, Canada RGA Full time

    **Position Overview** Reinsurance Group of America, Incorporated (NYSE: RGA) is one of the largest global providers of life reinsurance, with offices around the world. RGA delivers expert solutions in individual life reinsurance, individual living benefits reinsurance, group reinsurance, financial solutions, facultative underwriting and product development....

  • Operations Coordinator

    4 weeks ago

    Montréal, Canada CGI Full time

    Reporting to the Director of Operations, the Operations Coordinator works closely with the management team to help them meet profitability, performance and growth objectives. He or she will be responsible for providing reports and analysis for decision making, participating in operational activities and improving management processes. Insights you can act...

  • Coordinator, Building Operations

    4 weeks ago

    Montréal, Canada adMare BioInnovations Full time

    **About adMare BioInnovations**: adMare’s Vision is Canadian life sciences leading the world. We are on a Mission to realize this by building companies, building ecosystems, and building talent - and a thriving industry from sea to sea. Our 25+ portfolio companies have attracted more than $1.4B of investment, have a combined value of over $3B, and employ...

  • Director, Legal Services

    3 weeks ago

    Montréal, QC, Canada Aylo Careers Full time

    Established in 2004, we are a tech pioneer offering world-class adult entertainment and games on some of the internet’s safest and most popular platforms. With the support of an international team of dynamic and collaborative innovators, we are on a mission to enable safe user experiences and empower our communities by celebrating diversity, inclusion,...

  • Legal Counsel

    6 days ago

    Montréal, QC, Canada Infotek Consulting Inc. Full time

    We are looking for a Legal Counsel for a 1 year contract with high possibility of extension. Role is hybrid in Downtown Montreal. Key Accountabilities Individual and Shared Accountabilities: This role will provide comprehensive day-to-day legal support to the BU in all aspects of the business to ensure that the operations of the BU are in compliance with...

  • Legal Counsel

    6 days ago

    Montréal, QC, Canada Infotek Consulting Inc. Full time

    We are looking for a Legal Counsel for a 1 year contract with high possibility of extension. Role is hybrid in Downtown Montreal. Key Accountabilities Individual and Shared Accountabilities: This role will provide comprehensive day-to-day legal support to the BU in all aspects of the business to ensure that the operations of the BU are in compliance with...

  • Operations Coordinator

    7 days ago

    Montréal, Canada Brightside Learning Full time

    Brightside Learning provides Executive Function Coaching to students from grades one through Cegep who are affected by ADHD and executive functioning difficulties. We teach students how to learn by providing them with tools & opportunities to help them succeed academically and personally, and ultimately reach their full potential. **We are currently looking...

  • Litigation Legal Assistant

    4 weeks ago

    Montréal, QC, Canada Personnel Alter Ego Full time

    Join the dynamic team of this small law firm in downtown Montreal as a Litigation Legal Assistant! The main mandate of the successful candidate is to provide administrative and legal support to the lawyers with whom he or she will be paired. It will therefore be a question of supporting them in the execution of their duties both by drafting documents and...

  • People Operations Coordinator

    4 days ago

    Montréal, Canada Valsoft HQ (EN) Full time

    **People Operations Coordinator - Hybrid - Montreal** **We're currently hiring for a People Operations Coordinator to join our growing team in Montreal!** Who We Are: Valsoft was founded in 2015 in Montreal, Canada. Our focus is to acquire and grow vertical market software businesses that provide mission-critical solutions in their respective niche...

  • Associate, Legal Compliance, Seasonal

    1 day ago

    Montréal, Canada Bell Full time

    Req Id: 417755 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on...

  • Board and Legal Affairs Assistant

    2 weeks ago

    Montréal, QC, Canada Canadian Public Accountability Board Full time

    Welcome to CPAB – Canada’s Public Company Audit Regulator The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market...

  • Operations Coordinator

    4 weeks ago

    Montréal, Canada WorldStrides Full time

    **Le Coordonnateur(trice) aux opérations sera responsible de**: - Collaborer avec l'équipe des specialistes de produits et consultants de voyages - Entretenir de bonnes relations avec les fournisseurs - Gérer les demandes de façon à s'assurer que toutes les demandes de réservation (réservations, annulations et modifications) sont correctement...

  • Implementation Coordinator

    4 weeks ago

    Montréal, Canada Valsoft Full time

    **We are hiring at Aspire Software for an Implementation Coordinator to join our growing Implementation team in Montreal!** The integration analyst is accountable for configuring and implementing parameters in various tools, platforms, and services and providing support to clients during implementation and technical issues. We are a leading payment...

  • Legal Counsel

    4 days ago

    Montréal, Canada Lightspeed Commerce Full time

    **Hi there! Thanks for stopping by** Are you actively looking for a new opportunity? Or just checking the market? Wellyou might just be in the right place! We're looking for a** Legal Counsel** to join our Legal** **team in Montreal**.** You will be drafting and negotiating commercial agreements, and generally collaborating with Lightspeed's business...