Payroll and Benefits Coordinator

2 weeks ago

Halifax, Canada Metro Community Housing Association Full time

As part of the Accounting department, this position is responsible for payroll processing support, as well as administration of benefits plans. Reporting to the Payroll Manager, this role requires a high degree of collaboration with Accounting, the Human Resources department, and our shared services benefits provider. The Payroll & Benefits Coordinator will also be the main point of contact for employees regarding benefits enrolments, changes, terminations, and inquiries. We are seeking experienced applicants who are detail-oriented and capable of producing high quality, accurate work. Strong organizational, interpersonal, and analytical skills are also required. If you’re someone who likes to stay busy and thrives under deadlines, we want to hear from you

**AREAS OF RESPONSBILITY**

**Payroll**:

- Enter bi-weekly payroll into Excel and Payworks for casual employees that work additional hours
- Perform analysis of additional hours and provide explanation for variances to budget
- Reconcile Vacation and Statutory Holidays for 90+ employees
- Provide back-up support for Payroll Manager during absences
- Scan and electronically file completed and verified payroll inputs and documentation for clients
- Assist Payroll Manager with various T4 balancing & Year End processes

**Benefits**:

- Process benefits enrolments/changes/terminations and determine eligibility details
- Communicate benefit activity to HANS and Payroll Manager for processing
- Provide support to employees regarding benefit forms, respond to inquiries, and address any issues
- Input employee data related to hiring, rate changes, and terminations into internal and external systems
- Contact employees regarding benefit premiums during leave of absences, provide benefit summaries and calculations, create payment schedule, and monitor receipt of premiums
- Communicate with employees on leave who are behind on benefit payments, document interactions, and suspend benefits when needed
- Liaise between Payroll and Human Resources to ensure all attendance, return to work plans, sick time, and vacations of employee are up to date
- Coordinate with Human Resources on WCB claims, contact employees regarding benefit premiums, and ensure payroll accuracy
- Review monthly HANS benefit invoices, identify and address discrepancies, and make recommendations for future process improvements
- Liaise with Accounting to enter employee benefit/pension cheques in SAGE for payment of premiums

**QUALIFICATIONS**

**Experience & Education**:

- 2 years experience processing payroll
- 2 years experience administering Group Benefits plans (health, dental, life insurance, LTD, AD&D, optional insurance)
- Assets:_*
- Completion of Payroll Compliance Practitioner (PCP) or CPM certification
- Post-secondary education in Payroll and Benefits, courses in Pension and Benefits, or other related field
- Experience processing payroll/benefits in a unionized and/or healthcare environment
- Experience using Payworks

**Skills & Abilities**:

- Knowledge of payroll procedures and related legislation
- Strong technology background in data management (Word, Excel, and Outlook)
- Detail-oriented with accurate data entry skills (numeric and alpha-numeric)
- Able to multi-task and manage competing priorities, using sound judgement
- Collaborative team player with strong communication and relationship-building skills
- Capable of producing high quality work in fast-paced, deadline driven environment

**NOTE: In accordance with the “Nova Scotia COVID-19 Mandatory Vaccination Protocol in High-Risk Settings” order, applicants must provide proof of vaccination as a condition of employment.**

**Job Types**: Full-time, Permanent

**Salary**: Starts at $43,000.00 per year

COVID-19 considerations:
MCHA has an extensive pandemic protocol in place.

**Job Types**: Full-time, Permanent

**Salary**: From $43,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Halifax, NS B3L 2C2: reliably commute or plan to relocate before starting work (required)

**Experience**:

- benefits or payroll administration: 1 year (preferred)

Work Location: In person

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