
Office Administrator
3 weeks ago
**Who we are**
Farm to Garden Organics, a division of Westbow Group is a Victoria based, organic materials recycler. We take local garden and forestry residuals and process them into a premium, organic, compost for landscapers, home gardeners, and local businesses. Our goal is to provide these related products and services with an underlying focus on quality, integrity, and transparency. We are a company that prides ourselves on living up to our core values:
- We work hard, we work smart
- We build lasting value
- We are creative and innovative
- We have fun
- We care
- We act with integrity
**About the role**
As a successful Operations Administrative Assistant, you will manage Farm to Garden accounts, billings, invoicing, and scheduling in an efficient manner. You will coordinate between customers, operational staff, and general manager to provide a timely and excellent service. You are the main point of contact for internal and external communications that relate to daily operations.
**What you’re great at**
- Having superb organizational skills
- Having a keen eye for detail
- Being a reliable team player
- Strong willingness to learn and improve
- Ability to be trained and implement unfamiliar software or processes
- Ability to communicate with variety of personalities, both internally and externally
- Emotional intelligence and the ability to delegate
- Strong communication skills both written and verbal
**What you’ll be doing**
- Reviewing, preparing, and sending billing information for the accounting department weekly and monthly
- Taking payments, updating customer files, being the main point of contact for account holder inquiries
- Monitoring the main phone line, booking deliveries, and answering customer questions
- Collecting, organizing, and communicating information regarding FTG KPI’s progress to the general manager
- Providing clerical support to the general manager
**What we’re looking for**
- Highschool diploma or equivalent is required
- 1+ year in administrative or similar office role is required
- Office 365 Proficiency is required, intermediate excel is an asset
- Analytical skills are an asset (financial & operational data)
- Understanding the nuances of scheduling software and point of sale system is an asset
- Understanding of agricultural & landscaping operations an asset
- Additional business courses or experience an asset
**What you can expect from us**
- Medical and Dental benefits package
- RRSP Matching program
- Investment opportunities with Westbow Capital
- New home discounts
- Professional development opportunities
- Supportive team and leadership staff
- Casual and energetic work environment
- Flexible work schedules
- Fun and inclusive company events
- Volunteer opportunities with Westbow Gives Back
At Westbow our vision is to create a world where every person has the skills and opportunities to reach their greatest potential. We value our employees; we are creative and innovative, and we strive to build lasting value in all that we do. We offer a casual and flexible work environment, growth and development opportunities, investment matching and new home discounts.
-
Office Administrator
3 weeks ago
Victoria, Canada BC Family Maintenance Agency Full timeHave you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...
-
Office Administrator
3 weeks ago
Victoria, Canada Western Wastewater Systems Full timeJoin Our Team as an Administrative Office Assistant Are you organized, proactive, and ready to make a difference in a dynamic office environment? We're seeking a talented Administrative Office Assistant to join our team and contribute to our success. About Us: We are a Western Wastewater System, Based in Saanich, BC, serving southern Vancouver Island & the...
-
Office Administrator
4 weeks ago
Victoria, Canada Habitat Acquisition Trust Full timePosition Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...
-
Office Administrator
4 weeks ago
Victoria, Canada TTG Management Ltd Full time**Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...
-
Office Administrator
3 weeks ago
Victoria, Canada Tigger's Playschool and Preschool Full timeJob Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...
-
Office Administrator
4 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Office of the Vice-President Indigenous- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 22 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,740.00 - $5,056.00- Additional Posting Information: - N/A- Salary...
-
Office Administrator
4 weeks ago
Victoria, Canada Pinchin Ltd. Full time**Office Administrator** **Victoria, BC** Today is the day to boost your career! Pinchin is seeking an Office Administrator to join our team in Victoria! The Office Administrator will contribute to the smooth and effective operation of our Victoria office, as well as provide project management system support to a team of environmental professionals. **A...
-
Administrative Officer
4 weeks ago
Victoria, Canada Pacific Design Academy Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Administrator
3 weeks ago
Victoria, Canada Monarch Wealth GIC Services Inc. Full time**Office Administrator Job Description** We are searching for an energetic and organized Office Administrator to join our office in **Responsibilities**: - Greet clients as soon as they arrive and connect them with the appropriate employee - Answer the phone in a timely manner and take direct calls and take messages - Create and manage both digital and...
-
Office Administrator
3 weeks ago
Victoria, Canada CAC Industrial Equipment Ltd Full time**About us** CAC Industrial Equipment Ltd. was established in 2002, and today we are a leading provider of industrial components. We are backed by industry leaders and are the appointed distributor for major OEM manufacturers in British Columbia, Alberta, Ontario, Yukon, and Northwest Territories. We work in a fast-paced environment that is supportive of...
-
Office Administrator
4 weeks ago
Victoria, Canada Prestige Auto Detailing Full timePrestige Auto Detailing is looking for an Office Administrator to support our expanding customer and business workload. **SUMMARY** - The Office Administrator is our prime customer contact and must convey the friendly and professional image of Prestige to our customers. - This position handles both customer communications and all administrative functions to...
-
Administrative Officer
3 weeks ago
Victoria, Canada Curry Club Restaurant LTD. Full time**JOB REQUIREMENTS**: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Experience**: **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...
-
Office Administrator
3 weeks ago
Victoria, Canada A&B Tailor Shop Inc. Full time**JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Administrator
4 weeks ago
Victoria, Canada Kardel Consulting Services Full time**Office Administrator** **Job Summary** General office duties Community Response Team (CRT) admin support Booking and setting up Zoom meetings Organize staff training sessions ShareVision administrator Kardel website administrator Provide assistance with special projects as required by Manager of HR, Director of Quality Assurance, Director of...
-
Administrative Officer
4 weeks ago
Victoria, Canada Yummy Icecream Inc. Full timeor equivalent experience **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation - Co-ordinate and plan...
-
Office Administrator
3 weeks ago
Victoria, Canada WSP Full time**The Opportunity**: **WSP **is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors. As an Office Administrator, you will value the importance of maintaining an organized, efficient office...
-
Office Administrator
2 weeks ago
Victoria, Canada NKPG Services Ltd. Full time**Job Description - Office Administrator** **Company Overview** NKPG is a BC-based chartered professional accounting (CPA) firm that has been working with businesses and individuals since 2011. Our leadership team has decades of international, national, and specialized tax, accounting, and business advisory experience. NKPG Services Ltd. is built on trust...
-
Office Administrator
3 weeks ago
Victoria, Canada Thurber Engineering Ltd. Full timeThurber has an exciting opportunity for an **Office Administrator** to join our team in **Victoria, British Columbia**. Thurber is a specialized consulting firm with a focus on geotechnical engineering. Our project work includes transportation, large and small infrastructure, natural hazards, development and more. We undertake challenging assignments that...
-
Administrative Officer
2 weeks ago
Victoria, Canada Marble Slab Creamery Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - or equivalent experience - ** Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in...
-
Administrative Officer
4 weeks ago
Victoria, Canada Yummy Icecream Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - or equivalent experience **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing...