Office Administrator

6 days ago


Victoria, Canada Kardel Consulting Services Full time

**Office Administrator**

**Job Summary**

General office duties

Community Response Team (CRT) admin support

Booking and setting up Zoom meetings

Organize staff training sessions

ShareVision administrator

Kardel website administrator

Provide assistance with special projects as required by Manager of HR, Director of Quality Assurance, Director of Finance, Director of Contracted Services, and CEO

**Reports to**

Director of Finance

**Key Duties and Responsibilities**

**General Office Duties**
- Visitor reception, phone calls and inquiries.
- Receive and distribute mail and faxes.
- Schedule office building/equipment maintenance
- Relay technical support issues to IT and help with general IT troubleshooting
- Criminal Record Check (CRC) Administration - BCeID/tech support/access issues and sharing form requests when required and distribute CRC results.
- Coordinate and distribute on-call manager schedule
- Update and maintain operational contact information
- Ordering office and program supplies
- Monitor and maintain all common office computers and equipment including virus scans and updates
- Assist with advertising for employees
- Prepare and process feedback surveys utilizing Survey Monkey for excluded manager performance reviews, families and advocates, persons supported, Home Share Provider feedback, and Home Share Quality of Life Surveys.
- Assist Director of Finance in managing archived files /storage areas
- Support Home Share Coordinators with document drop off/pick up and contract signing for Home Share Providers
- Maintain and reconcile office petty cash

**CRT Administration Support**
- Process CRT referrals, set up new files in ShareVision
- Process referrals for Psychiatric Clinic
- Schedule appointment times for Psychiatric Clinic
- Assist with virtual clinic setup and support
- Format Psychiatry reports and distribute to appropriate stakeholders
- Generate monthly CRT activity reports for CLBC
- File reports from CRT Coordinator/Behaviour Consultant in ShareVision
- Convert paper files to electronic files in ShareVision

**Staff Education**
- Organize staff training sessions as requested by DHR/DQA/CEO/Nurse Consultant
- Conduct and tabulate training feedback surveys.

**ShareVision**
- Tech support as required
- Collaborate with SV support person as new forms needed and for advanced technical needs
- Creates and maintains training courses within program
- Scan and upload documentation for group homes, home share and community inclusion programs and set up profiles/contacts for new people supported.
- Scan and upload new contracts and quality of life reports for Home Share
- Maintain and update all staff emergency contacts
- Make relevant information available on the Announcements page.
- Manage “Resources” page - add/remove items as appropriate, ensure links are up to date
- Additional responsibilities as required

**Administration of Social Media**
- Assist with “News and Events” Twitter feed with information relevant to all stakeholders. Assist with maintaining content on Facebook page, and Instagram as needed.

**Other duties as assigned**

**Qualifications**

**Education, Training and Experience**

A certificate or degree in a related field and/or at least two years of administrative experience preferably in the human services sector.

**Job Skills and Abilities**
- excellent interpersonal and communication skills.
- well developed written skills.
- demonstrated organizational abilities.
- typing and computer skills

**Rate of Pay**:$24-$26 per hour based on experience

**Additional Information**

This is a 37.5 hour per week position. Work hours are between 8:30 a.m. and 4:30 p.m. Monday through Friday. This is not a remote position.

**Job Types**: Full-time, Permanent

**Salary**: $24.00-$26.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V9A 7M8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person



  • Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...

  • Office Administrator

    4 weeks ago


    Victoria, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...


  • Victoria, Canada College of Applied Biologists Full time

    The Administrative Officer provides administrative support to all team members of the College of Applied Biologists. Reporting to the Executive Operations-Communications Supervisor, the Administrative Officer is responsible for supporting administrative processes and some statutory functions. The starting salary range is $52,300 - $61,500 per year, and the...


  • Victoria, British Columbia, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do?The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded,...

  • Office Administrator

    3 weeks ago


    Victoria, Canada Island Window Coverings Full time

    **Experienced Office Administrator** Island Window Coverings is seeking a full-time, experienced, office administrator. Position is located in Victoria, BC. Individual must have great attention to detail, be a quick learner and be able to work in a collaborative, fast-paced environment. Individual will be responsible for various office administration, job...


  • Victoria, Canada Edison College Canada Full time

    Job Title: Administrative Officer Edison College Canada is a Designated Private Career College. Established in 1973, formerly known as Victoria College of Art. As we head into our 50th year of operations, and given the unforeseen and challenging situations we have encountered in the recent years, the need of the hour required us to step up and assist our...


  • Victoria, Canada Habitat Acquisition Trust Full time

    Position Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...

  • Office Administrator

    2 weeks ago


    Victoria, Canada Costa Verde Contracting Full time

    **SEEKING A MASTER OF ORDER TO LEAD THE CHARGE AS OUR OFFICE ADMINISTRATOR - IS THAT YOU?** **COMPANY**: Since 2007, Costa Verde has become one of Victoria’s leading gardening and landscaping businesses. We pride ourselves on our fun and social workplace culture and wealth of opportunities for staff to learn new skills and progress their career. We create...


  • Victoria, Canada TTG Management Ltd Full time

    **Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...


  • Victoria, Canada Dr Chris Galanos' Office Full time

    **Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...


  • Victoria, Canada Dr Chris Galanos' Office Full time

    **Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...

  • Office Administrator

    4 weeks ago


    Victoria, Canada Tigger's Playschool and Preschool Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...

  • Office Administrator

    2 weeks ago


    Victoria, Canada Zetron, a Codan Company Full time

    **THE POWER TO RESPOND AND BE HEARD**: Headquartered in Redmond, WA, USA, with centers of engineering excellence in Victoria, BC, Canada, and Brisbane, QLD, Australia, Zetron currently has over 40,000 console positions, hundreds of established partners and value-added resellers, and coverage in more than 100 countries. Zetron is an established global leader...

  • Office Administrator

    4 weeks ago


    Victoria, Canada Nexii Building Solutions Inc. Full time

    **WHO WE ARE** Omicron, a wholly owned subsidiary of Nexii Building Solutions Inc., is one of the largest integrated development, design and construction firms in Western Canada, providing solutions to clients in the Industrial, Institutional, Building Renewal, Commercial, Retail and Residential sectors. Omicron was established in 1998 by people who...

  • Administrative Officer

    2 months ago


    Victoria, Canada Pacific Design Academy Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...


  • Victoria, Canada Pacific Design Academy Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...

  • Office Administrator

    3 weeks ago


    Victoria, Canada Down To Earth Gardens and Nursery Full time

    Responsibilities: - Oversee and manage the daily operations of the office - Coordinate and schedule appointments and meetings - Answer and direct phone calls, take messages, and respond to inquiries - Handle incoming and outgoing mail, including sorting, distributing, and filing - Maintain office supplies inventory and place orders as needed - Assist with...