Payroll and Benefits Administrator

6 days ago

Nisku, Canada The Little Potato Company Full time

**PRIMARY FOCUS**:
The Payroll and Benefits Administrator is responsible for overseeing and managing the payroll and employee benefits processes within the organization. This role involves ensuring accurate and timely payroll processing, administering employee benefits programs, and providing exceptional customer service to employees regarding payroll and benefits inquiries.

**DUTIES AND RESPONSIBILITIES**:
**Payroll Processing**:

- Collecting, reviewing, and processing employee timecards, attendance records, and other relevant data to calculate accurate wages and salaries.
- Verifying and maintaining employee records, including deductions, overtime, bonuses, and commission payments.
- Preparing and distributing paychecks or electronic transfers to employees on the designated pay dates.
- Ensuring compliance with federal, state, and local payroll tax regulations and reporting requirements.

**Benefits Administration**:

- Managing the administration of employee benefits programs, such as health insurance, retirement plans, and other supplementary benefits.
- Enrolling new employees in benefits programs and facilitating changes during open enrollment periods.
- Liaising with benefits providers and resolving issues related to employee coverage and claims.
- Keeping abreast of industry trends and changes in benefits laws to ensure the organization's benefits offerings remain competitive and compliant.

**Data Management and Reporting**:

- Maintaining accurate and up-to-date employee records, including payroll data and benefits enrollment information.
- Generating reports related to payroll, benefits, and other HR metrics for management and regulatory purposes.
- Ensuring data security and confidentiality in handling sensitive payroll and benefits information.

**Compliance and Auditing**:

- Ensuring compliance with all payroll and benefits-related legal and regulatory requirements.
- Conducting periodic internal audits to validate payroll and benefits data accuracy and adherence to policies.
- Collaborating with finance and HR teams during external audits related to payroll and benefits.

**Employee Support and Communication**:

- Providing exceptional customer service to employees by promptly addressing payroll and benefits-related inquiries and resolving issues.
- Educating employees on payroll procedures, benefits options, and any changes to the company's compensation and benefits policies.

**System Maintenance and Improvements**:

- Utilizing HRIS (Human Resources Information System) and payroll software to process payroll and administer benefits efficiently.
- Identifying opportunities for process improvements and suggesting enhancements to streamline payroll and benefits administration.

**DESIRED QUALIFICATIONS**:

- Previous experience in payroll processing and benefits administration is preferred. Ceridian/Ceridian Dayforce experience would be ideal.
- Knowledge of payroll regulations, tax laws, and benefit plan design is essential. Experience in Canadian and US payroll is preferred.
- Proficiency in using payroll and HRIS software for data management and reporting.
- Strong attention to detail and accuracy in data entry and calculations.
- Excellent communication and interpersonal skills to interact effectively with employees and benefits providers.
- Ability to maintain confidentiality and handle sensitive employee information with discretion.
- Strong analytical and problem-solving skills to address complex payroll and benefits-related issues.

**KEY MEASURES OF SUCCESS**:

- Initiative and willingness to take on extra duties
- Working well with their team and other departments.

**PHYSICAL DEMANDS**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit at a desk, use hands to finger, handle, or feel. The employee is required to walk, stand, bend, balance, kneel, crouch, twist, handle, or feel, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Exertion of physical strength to push, pull, move and lift objects up to 50 pounds from one level to another at varying heights. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

**WORK ENVIRONMENT**:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

**LANGUAGE SKILLS**:
Must possess the ability to read, analyze and interpret business and technical documents, flow charts, budget information, procedure manuals and so on; the ability to prepare required routine reports and correspondence; ability to communicate effectively with others, using skill and diplomacy and hav

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