Administrative Assistant/secretary
3 weeks ago
**About Living Realty Inc., Brokerage**
Founded in 1980, Living Realty Inc., Brokerage is a full-service brokerage with branches across the Greater Toronto Area. Dealing in residential, commercial, industrial and investment properties, the company has over 700 employees, with 600 agents and the balance in support staff, and bases its operations out of a 16,000 sq ft head office in Markham. With a diverse and well-trained team, Living Realty has been proudly serving the GTA real estate market for four decades and is one of the most trusted names in Toronto area real estate.
**Responsibilities**:
- Answer, screen, forward phone calls and operate switchboard in a timely manner
- Welcome and greet visitors at the front desk in a professional manner
- Schedule and confirm showing appointments
- Prepare real estate legal forms and documents such as offers and listings
- Ensure the accuracy of all documents before uploading and distributing
- Report real estate transactions to TREB (Toronto Real Estate Board)
- Prepare Branch Manager folder with material for review/signature
- Perform daily office opening and closing procedures
- Ensure reception area is tidy and presentable at all times
- Set up and maintain paper and electronic filing systems for records, correspondence and other material
- Perform clerical duties such as distribution of mail, faxes, deliveries and other materials received
- Accept and deposit bank drafts to designated banks
- Order front office supplies and keep inventory of stock
- Prepare and submit secretaries’ payroll to accounting department
- Schedule part-time secretaries
- Provide training and coach new staff
- Report office equipment malfunctions to the I.T. and Operations Department
- Perform such other activities as called upon
**Requirements**:
- Possess excellent customer service skills and strong computer skills
- Fluent in Cantonese or Mandarin is an asset
**Job Types**: Full-time, Permanent
**Benefits**:
- Company events
- Dental care
- Extended health care
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Supplemental pay types:
- Overtime pay
Work Location: One location
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