Office Manager

3 weeks ago

Edmonton, Canada Toronto Catholic District School Board Full time

**SCHOOL OFFICE MANAGER***

**JOB TYPE**:FULL TIME

**START DATE**:AUGUST 14, 2023

**JOB TITLE**:Office Manager

**DEPARTMENT**:Main Office - STEM Collegiate Junior High School

**REPORTS TO**:Principal

**TYPE**:Permanent

**HOURS OF WORK**: 7:30-4:30pm Mon., to Fri., with 1 hr. of cumulative break time per day.

**SALARY**:$60,000 to $67,000, plus extensive benefits & ample paid vacation time.

**SUMMARY**:
The Office Manager is responsible for providing administrative support and coordinating office operations in STEM Collegiate’s Main Office. This role is critical to the smooth functioning of the school, as the Office Manager serves as the first point of contact for parents, students, and visitors. Responsibilities also include maintaining accurate records and facilitating communication between the school and the wider community.

***

**KEY RESPONSIBILITIES**:

- **Administrative Support**: Provide administrative support to the Principal and Superintendent, including scheduling appointments, preparing reports, and coordinating meetings. Maintain accurate records of student attendance, enrollment, and other school based administrative data.
- **Student Support**: Provide personalized, caring support to students and parents, including answering questions about school policies and procedures, assisting with enrollment and registration, and coordinating student activities and events.
- **Communication**: Facilitate communication between the school and the wider community, including parents, community organizations, and other schools. Maintain the school's website, social media accounts and coordinate the production and distribution of newsletters and other communication materials.
- **Bookkeeping**:Maintain school accounts including school cash, issue receipts and cheques, deposit funds, monthly bank reconciliations, GST summary and reconciliation of petty cash
- **Supervision**:Supervise and train office support staff, including office assistants and other main office clerical staff, and ensure that they are performing their duties effectively and efficiently.

**QUALIFICATIONS**:

- High School Diploma; diploma or bachelor’s degree, preferably in a field related to the key responsibilities of this position. Applicants who have completed post-secondary courses will be prioritized for interviews.
- Three to five years of experience in an administrative support role, preferably in an educational setting.
- Demonstrated knowledge and experience in basic bookkeeping.
- Excellent communication and interpersonal skills, with the ability to interact effectively with a diverse range of stakeholders.
- Strong organizational skills and attention to detail.
- Ability to work independently, manage multiple tasks and priorities, and adapt to changing circumstances.
- Familiarity, or willingness to quickly become familiar, with the school administrative procedures and policies.

**WORKING CONDITIONS**:
The Office Manager will work in a fast-paced environment and will be required to interact with a diverse range of stakeholders, including students, parents, teachers, and other staff members. The position may require occasional evening or weekend work to support school events or activities. STEM Collegiate is a non-unionized workplace

**PHYSICAL REQUIREMENTS**:
The Office Manager will be required to sit or stand for extended periods of time and may need to lift or move objects weighing up to 25 pounds. This is a high energy role that demands a certain level of physicality and personal suitability due to work load intensity and the nature of working in a secondary school setting.

**ADDITIONAL INFORMATION**:
This job description is not intended to be all-inclusive. The employee will also perform other reasonably related job duties as assigned by the Principal or Superintendent of STEM Collegiate.

The Office Manager is required to return to work at least two-weeks prior to the end of the scheduled summer break, and to continue working at least seven days after the last day with students in June, or as mutually agreed upon with the School Principal. Vacation time is to be taken only when the school is closed to both staff and students according to the school’s annual academic calendar (i.e., winter, spring, and summer breaks).

This position qualifies for a comprehensive benefits package and ample paid vacation time. Annual salary will range between $60,000 and $67,000 according to qualifications and experience.

**APPLICATION PROCESS**:

- Cover Letter
- Resume
- Contact Information for 3 professional references (Supervisors only)
- The interest of all applicants is appreciated; however, only those short-listed for interviews will be contacted. _Note: No references will be contacted prior to interview or without permission_

**ABOUT OUR SCHOOL***

**Posted On**

May 05, 2023

**Closing Date & Time**

May 12, 2023 05:00 PM MST/MDT

**Openings**

1

**Job Type**

Full Time

**Job Category**

ECE, EA and Support Staf

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