Office Manager

5 months ago

Edmonton, Canada AutoCanada Inc. Full time

**Company: AutoCanada Inc.**
**Department: People & Culture**
**Job Title: Office Manager**
**Location: Edmonton, Alberta**
**Full-Time Permanent, Onsite - In Office**

**Hours of work: 8:30 am to 5 pm**

**Compensation: $55,000 - 65,000**

**Position Overview**:

The **Office Manager** plays a crucial role in ensuring the smooth operation of our office environment. This role is responsible for managing the office including various administrative tasks, managing the office environment, partnerships with internal and external clients. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager will also be responsible for the safety requirements of the home office facilities and assets.

**Responsibilities**:
**Office Support**
- Greet visitors in a professional and friendly manner.
- Answer and direct phone calls to the appropriate parties.
- Handle incoming and outgoing mail and packages.
- Maintain a tidy and welcoming reception area.
- Manage inventory of kitchen supplies, including snacks, beverages, and utensils.
- Keep the kitchen area clean, organized, and stocked.
- Coordinate vending, and beverage machines.
- Enforce kitchen cleanliness and hygiene standards.
- Ensure boardrooms are reset after each meeting, chairs are pushed in, dishes removed, and spills cleaned.

**Office Management**
- Liaise with building management for any facilities-related issues.
- Coordinate office closures and communication for facility related issues.
- Assist with office layout and workspace arrangements.
- Provide office access for new hires and visitors as determined by business needs.

**Administration Support**
- Monitor and replenish office supplies as needed.
- Coordinate maintenance and repairs for office equipment.
- Ensure all office equipment is functioning properly.
- Order business cards and name plaques as required for home office employees.
- Monthly and quarterly reporting
- Distribute Fax line messages.

**Event Coordination**
- Assist in planning and organizing company events and celebrations through active leadership on the AutoCanada Social Committee. Including but not limited to:

- TGIF’s
- Holiday celebrations
- Coordinate logistics for meetings, conferences, and presentations as required.

**Requirements**:

- Proven experience in office management support roles
- 3-5 years’ experience in administration or office management
- Proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Power-Point
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and prioritize tasks effectively
- Attention to detail and problem-solving skills
- Knowledge of basic office equipment and facilities management
- Customer service-oriented mindset
- Able to communicate effectively with a wide range of clients, suppliers and colleagues
- Communicate effectively with team members, clients, and vendors
- Always maintain a professional and courteous demeanor
- Respond to inquiries in a timely and accurate manner

**Work Conditions**:

- In office Monday to Friday on a 37.5-hour work week
- Overtime as required
- Lifting up to 50 lbs periodically

**What We Offer**:

- Competitive pay and a motivated group of AutoCanada employees to work alongside
- Medical, dental and vision insurance
- Prescription insurance that can discount purchases up to 80%
- Paid holiday and flex time for full time AutoCanada employees
- Employee Vehicle Purchase & Service programs
- Health & wellness programs for assistance with gym memberships, counseling, physicals, and more
- Professional development and the opportunity to grow your career
- The chance to be part of an exciting, growing company that operates in Canada and the United States

To apply, please submit your resume and cover letter on the Careers portion of our website.

We thank all applicants for their interest; however only those selected for an interview will be contacted.

At AutoCanada, we are dedicated to fostering diversity and inclusivity. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential. Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.
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Key Words: Manager, dealerships, automotive, car business, retail, executive assistant, administrative assistant

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