Administrative Secretary

3 weeks ago

Toronto, Canada Ministry of Education Full time

The French-Language Teaching and Learning Branch seeks a motivated and skilled individual to provide a full range of bilingual administrative and secretarial support to the French-Language Curriculum and Policy Unit.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: Working closely with the Manager, Policy Analysts and Education Officers, you will:

- support staff on the preparation of a variety of correspondence and confidential documents
- proofread materials in French and in English
- schedule appointments, make travel arrangements and coordinate meetings
- assist with budgeting and prepare expense accounts
- participate in special projects and perform other secretarial duties accurately and efficiently

**How do I qualify?**:
**Mandatory requirement**: You must possess oral and written French language skills at the superior level. Your proficiency level will be confirmed before hire.

**Administrative knowledge**:

- You have demonstrated secretarial experience and good knowledge of office practices and procedures to perform a full range of administrative and clerical functions.
- You can provide financial administrative support by processing invoices, verifying particulars, and ensuring that documentation conforms to guidelines.
- You have arithmetic skills to prepare expense claims and maintain program financial records.

**Communication and interpersonal skills**:

- You demonstrate oral and written communication skills to compose and edit correspondence, and provide information or redirect inquiries in response to queries from the public and private sector.
- You demonstrate interpersonal skills to deal with staff and clients in a tactful and courteous manner.
- You demonstrate discretion to ensure confidentiality by determining the extent of information to be provided in response to inquiries.

**Computer skills**:

- You are proficient in the use of computer software such as Word, Excel, PowerPoint, Outlook.

**Organizational and team work skills**:

- You demonstrate organizational skills to meet deadlines.
- You have the ability to work under pressure, with mínimal supervision and in a team environment.

**Additional Information**:
**Address**:

- 1 Bilingual English/French Permanent - Full Time, 315 Front St W, Toronto, Toronto Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:
***
- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Thursday, November 23, 2023**Note**:

- This ad is also available in French.
- T-EU-207979/23

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