National Events Coordinator

4 days ago

Ottawa, Canada National Arts Centre - Centre National des Arts Full time

**Introducing the National Arts Centre**
The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located on the traditional, unceded, unsurrendered territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our 2023-2026 Strategic Plan, _The Journey Ahead_.

**Equity, Diversity, Inclusion, Anti-Racism and Accessibility**
We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

Job Number: J1224-0444

Job Title: NATIONAL EVENTS COORDINATOR

Employment Type: Full-Time continuing

Job Category: Administration / Clerical

Open Positions: 1

Posting Date: December 12, 2024

Closing Date: January 12, 2025

**Salary**: $51,000.00 - $63,700.00/Year

Language Requirement: Bilingual is an asset

Working Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m. (35 hours per week)

Job Reports To: National Events Manager

**Key Activities**:

- The National Events Coordinator plays a pivotal role in supporting the National Events team by coordinating and executing a variety of corporate and NAC Foundation-related events. This position involves collaborating with internal and external stakeholders to ensure seamless planning and execution of events, from inception to completion. The coordinator will organize all logistics, maintain high standards of quality and professionalism, and provide administrative support to the team.

Specific duties may include the following:

- Assist in the planning and coordination of various events, including corporate hosting, sponsor and donor engagement, and other events as required.
- Work with the marketing team to identify creative assets for invitations.
- Draft invitations and secure bilingual content for approval.
- Source, develop, and format guest lists and monitor invitation response rates.
- Coordinate specific aspects of event logistics, such as seating plans, scenario planning, food and beverage, and technical requirements.
- Provide on-site coordination during events, ensuring everything runs smoothly and addressing any issues that arise.
- Oversee event setup, execution, and teardown.
- Maintain clear communication with stakeholders and keep them informed throughout the planning process.
- Perform regular updates to the Master VIP Guest List and ensure consistent formatting throughout.
- Assist with administrative tasks such as scheduling meetings and post-event evaluations.

**Skill Requirements**:

- At least 1-2 years of experience in event planning and coordination, preferably with a focus on high-profile or large-scale events.
- Good understanding of event planning processes.
- Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines effectively.
- Excellent verbal and written communication skills for interacting with team members and stakeholders.
- Understanding of sponsor and donor stewardship is considered an asset.
- Highly organized with attention to detail to ensure all aspects of events are executed flawlessly.
- Quick-thinking and resourceful in addressing challenges and adapting to changing circumstances.
- Familiarity with event management software and tools, as well as standard office software (e.g., Microsoft Teams, Asana, MailChimp, Prospect2).
- Relationship-building skills to collaborate effectively with diverse teams and external partners.
- Ability to develop unique ideas for events that engage participants and enhance the overall experience.
- Bilingualism is an asset.

**Who Can Apply**:
Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

**Important Notice**:

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