Events Coordinator

6 months ago

Ottawa, Canada National Judicial Institute Full time

The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada.
Internally, a team of lawyers assist judicial education planning committees on matters of content and pedagogical design, while meeting professionals coordinate all logístical aspects of the conferences. As part of its curriculum, the NJI offers over 70 judicial education programs each year. In addition, the Institute provides a number of educational resources to members of the judiciary, such as Judicial Education Guides, Electronic Bench Books, hard‐copy publications, educational modules to assist in program design, and an online judicial library.

The NJI is looking to fill the definite position of Events Coordinator (Program Officer) for a 12-month period. This position will be based in Ottawa and requires fluent bilingualism in French and English.

RESPONSIBILITIES
Reporting to the Manager, Program Planning and Delivery (PPD), the Events Coordinator is part of a Program team responsible for the design and delivery of in-person judicial education programs. Working in close collaboration with a program’s judicial planning committee, they, under the supervision and guidance of their manager or Lead Program Officer, coordinate the process for effective planning, development, delivery, and evaluation of judicial education in-person programs and perform tasks associated with this process.
**These tasks include**: organize and participate in internal and external program planning sessions; create and finalize program agendas with planning committees; coordinate and prepare all course and conference materials; communicate with planning committees, external suppliers and program participants; assist in managing all phases of program delivery (including registration, set‐up, logístical assistance during programs, and evaluation and wrap‐up of program activities); and help to ensure that all of the above occur within budget and on deadline.

QUALIFICATIONS
Essential
1. Degree or diploma in a relevant field; OR an equivalent combination of experience, training and education;
2. Minimum of 2 years of experience in event planning or project management;
3. Fluently bilingual in French and English (R/W/O);
4. Proficiency with Office 365 and SharePoint; and
5. The ability to travel frequently within Canada.

Desirable
1. Proficiency in Project Management Software, such as Asana; and
2. Experience working on online events using technologies such as Zoom and Teams.

SKILLS
1. Present information using professionalism and integrity, in a clear and concise manner;
2. Exhibit a positive attitude, build and maintain effective relationships with colleagues, clients and stakeholders using professionalism, integrity and diplomacy; uses effective negotiation and persuasion, where necessary;
3. Meet deadlines, work in a dynamic, fast-paced environment and consistently demonstrates the ability to work on a team;
4. Ability to organize tasks to handle operational activities, follows policies and exercise good judgment;
5. Ability to adhere to procedures, business processes and quality standards, and recommend improvement; and
6. Maintain professional ethics and discretion.

COMPENSATION

**What We Offer**:

- A hybrid work environment, with core office days - allowing you the best of both working from home and in-person, in a collaborative team environment.
- A competitive salary with step increases based on experience.
- Employer-paid health and dental benefits, starting on your first day with us.
- A competitive vacation package, with an annual holiday closure.
- Work-life balance: 35-hour work week, personal days, and schedule flexibility.
- Organization-wide social events and training opportunities.
- A meaningful career, supporting the building of independent judicial education on topics that matter for all Canadians.

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