Office Administrator

1 week ago


Victoria, Canada Costa Verde Contracting Full time

**SEEKING A MASTER OF ORDER TO LEAD THE CHARGE AS OUR OFFICE ADMINISTRATOR - IS THAT YOU?**

**COMPANY**: Since 2007, Costa Verde has become one of Victoria’s leading gardening and landscaping businesses. We pride ourselves on our fun and social workplace culture and wealth of opportunities for staff to learn new skills and progress their career. We create amazing garden spaces for our customers and have a great time doing it

**POSITION**:OFFICE ADMINISTRATOR

**MISSION**: The mission of the Office Administrator at Costa Verde is to successfully manage the day-to-day tasks associated with our accounts receivable and accounts payable. The Office Administrator works in conjunction with the Office Manager, Owner and the management team to ensure smooth internal accounting and timely client billing. They are also responsible for managing payroll and additional administrative tasks as assigned.

**WHO ARE WE AFTER?**:The ideal Office Administrator is a tech savvy person with QuickBooks Online experience. They have really strong attention to detail and organizational skills. They excel at effectively executing repeating tasks week-in and week-out, while striving continuously to find efficiency and improvement in process.This person likes to solve puzzles and they approach challenging situations with a smile on their face. They are highly self-motivated and have strong interpersonal skills. This person also understands that their role is absolutely crucial for overall operational success and they are committed to being reliable.

**DESCRIPTION OF DUTIES**:

- Professionally represent the Costa Verde brand and help promote a strong company culture
- Oversee and efficiently administer our internal weekly billing process.
- Successfully manage and implement our monthly maintenance billing
- Effectively oversee our day-to-day accounts receivables and accounts payable
- Administer payroll and oversee all payroll related tasks.
- Capably handle additional bookkeeping and related office tasks as requested.

**SKILLS AND REQUIREMENTS**
- 2+ years of bookkeeping/office administration experience
- Must be familiar with Quickbooks Online
- Very strong verbal and written communication skills
- Must be tech savvy with strong computer literacy
- Proficient with Excel, Word, Zoom, and Google Workplace.
- Must be highly self-motivated.
- While experience is important we put a lot of effort into finding someone with the personality traits that will enable them to be successful in the role_

**Job Types**: Full-time, Permanent

**Salary**: $22.50-$27.50 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- Tuition reimbursement
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Work Location: Hybrid remote in Victoria, BC V8R 2C4



  • Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...


  • Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...

  • Office Administrator

    3 weeks ago


    Victoria, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...


  • Victoria, Canada College of Applied Biologists Full time

    The Administrative Officer provides administrative support to all team members of the College of Applied Biologists. Reporting to the Executive Operations-Communications Supervisor, the Administrative Officer is responsible for supporting administrative processes and some statutory functions. The starting salary range is $52,300 - $61,500 per year, and the...


  • Victoria, British Columbia, Canada BC Family Maintenance Agency Full time

    Have you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do?The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded,...

  • Office Administrator

    2 weeks ago


    Victoria, Canada Island Window Coverings Full time

    **Experienced Office Administrator** Island Window Coverings is seeking a full-time, experienced, office administrator. Position is located in Victoria, BC. Individual must have great attention to detail, be a quick learner and be able to work in a collaborative, fast-paced environment. Individual will be responsible for various office administration, job...


  • Victoria, Canada Edison College Canada Full time

    Job Title: Administrative Officer Edison College Canada is a Designated Private Career College. Established in 1973, formerly known as Victoria College of Art. As we head into our 50th year of operations, and given the unforeseen and challenging situations we have encountered in the recent years, the need of the hour required us to step up and assist our...

  • Office Administrator

    4 weeks ago


    Victoria, Canada Habitat Acquisition Trust Full time

    Position Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...

  • Office Administrator

    2 hours ago


    Victoria, Canada TTG Management Ltd Full time

    **Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...


  • Victoria, Canada Dr Chris Galanos' Office Full time

    **Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...


  • Victoria, Canada Dr Chris Galanos' Office Full time

    **Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...

  • Office Administrator

    3 weeks ago


    Victoria, Canada Tigger's Playschool and Preschool Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...


  • Victoria, Canada Zetron, a Codan Company Full time

    **THE POWER TO RESPOND AND BE HEARD**: Headquartered in Redmond, WA, USA, with centers of engineering excellence in Victoria, BC, Canada, and Brisbane, QLD, Australia, Zetron currently has over 40,000 console positions, hundreds of established partners and value-added resellers, and coverage in more than 100 countries. Zetron is an established global leader...

  • Office Administrator

    4 weeks ago


    Victoria, Canada CBS Electric Full time

    Job Summary: Key Responsibilities: - Manage and maintain office supplies and equipment, including inventory management, purchasing, and maintenance - Coordinate and schedule appointments, meetings, and events - Assist with onboarding new employees and provide administrative support to all staff members - Ensure the office is clean, organized, and...

  • Office Administrator

    3 weeks ago


    Victoria, Canada Nexii Building Solutions Inc. Full time

    **WHO WE ARE** Omicron, a wholly owned subsidiary of Nexii Building Solutions Inc., is one of the largest integrated development, design and construction firms in Western Canada, providing solutions to clients in the Industrial, Institutional, Building Renewal, Commercial, Retail and Residential sectors. Omicron was established in 1998 by people who...

  • Administrative Officer

    2 months ago


    Victoria, Canada Pacific Design Academy Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...


  • Victoria, Canada Pacific Design Academy Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    3 weeks ago


    Victoria, Canada CAC Industrial Equipment Ltd Full time

    **About us** CAC Industrial Equipment Ltd. was established in 2002, and today we are a leading provider of industrial components. We are backed by industry leaders and are the appointed distributor for major OEM manufacturers in British Columbia, Alberta, Ontario, Yukon, and Northwest Territories. We work in a fast-paced environment that is supportive of...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...

  • Office Administrator

    1 month ago


    Victoria, Canada UVic Properties Full time

    On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...