Meeting and Event Planner

2 weeks ago


Ottawa, Canada CANADIAN TEACHERS' FEDERATION | FÉDÉRATION CANADIENNE DES ENSEIGNANTES ET DES ENSEIGNANTS Full time

The Canadian Teachers’ Federation (CTF/FCE) is seeking a Meeting and Event Planner to join its staff on a permanent basis. As a member of the Public Affairs team, the Meeting and Event Planner will work hand in hand with the Public Affairs’ Director and also provide support to the Governance team.

Founded in 1920, the CTF/FCE is a national alliance of provincial and territorial organizations that represent over 365,000 teachers across Canada. It promotes and supports quality inclusive publicly funded public education, upholds teaching as a profession, and advocates for adequate resourcing, labour rights, and social justice, across Canada and around the world.

**Your main responsibilities**
- Co-leading event planning (such as conferences and advocacy gatherings) and meetings (i.e., Board, AGM) for the Federation, with the Director Public Affairs and others, depending upon the specific event);
- Logistics and support for meetings of the CTF/FCE Executive, Board of Directors, and other bodies, including the Annual General Meeting;
- Developing and maintaining excellent relationships with colleagues, service providers, venue representatives, and participants from across the CTF/FCE membership;
- Development, marketing, and production of events (from proposal through delivery and evaluation);
- Setting, communicating, and maintaining work plans and budgets for each event or meeting;
- Coordinating operational and administrative functions among various colleagues;
- Providing relevant details to speakers, guests, service providers, participants, and others;
- Contributing to planning internal staff meetings and events with colleagues and Board members;
- Representation of the CTF/FCE at internal and external meetings and events;
- Contributing to the overall work of the Public Affairs and Governance Teams, as required.

**Your profile**
- 5+ years’ experience working in an association, the education sector, or not-for-profit;
- University or College degree or diploma in event management or equivalent;
- Strong track record of event management success, including a broad knowledge of event planning and production processes and a solid understanding of conference and event management techniques;
- Excellent written and oral communication in French and in English with all levels of internal and external contacts;
- Solid work ethic, commitment to producing high quality work and attention to detail;
- Excellent critical, strategic and creative thinking abilities;
- Solid analytical and problem-solving abilities;
- Superior organizational and priority management skills;
- Strong budget management and contract negotiation skills;
- Exceptional interpersonal and collaborative skills;
- Proven ability to work under pressure of deadlines and competing priorities in a dynamic environment;
- Ability to be utterly discrete with information of confidential and sensitive nature;
- Excellent computer skills in Microsoft, SharePoint, Database Management and event apps;
- Ability to adapt to evolving changes in education.

**Our offer**
- A full-time permanent position in a positive, team-oriented environment.
- A competitive salary of $85,023 and a full range of benefits, including a defined benefits pension plan, excellent leave provisions, and an employee assistance program.
- Telework every Wednesday.
- Formal and informal professional development opportunities in a dynamic, quality-driven team.
- Enthusiasm and openness to new ideas and initiatives.
- Strong social justice values.
- Some travel throughout Canada.
- Newly refurbished offices, with ergonomic workstations, open or closed working and meeting areas, outside patio, free parking.

**Duties would begin on September 5, 2023.**

The CTF/FCE offices are located in Ottawa, on the traditional unceded territory of the Algonquin Anishinaabe People. The CTF/FCE acknowledges the Truth and Reconciliation Commission Calls for Action and commits to furthering the work of reconciliation.

**Please note that interviews will take place on Wednesday, August 23, 2023.**

**Salary**: From $85,023.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Ottawa, ON K1H 1E1: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-08-17
Expected start date: 2023-09-05



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