Event Planner

2 weeks ago

Ottawa, Canada Canadian Bar Association Full time

**Position Summary**

**Location**

66 Slater Street, Suite 1200 Ottawa, ON

**Languages**

The CBA delivers services in both of Canada’s official languages. Fluent bilingual skills, both written and oral, are an asset.

**Annual Salary**

$ 71,582.94 per year ($40.79/hour)

**Responsibilities**
- Plans and executes all program and meeting logistics, and all post-program deliverables.
- Liaises with and maintains relationships with venues, vendors, and suppliers.
- Reviews and revises event contracts and obtains the necessary approvals for execution.
- Provides liaison and administrative support to volunteer speakers, program chairs, and sponsors.
- Attends onsite meetings and in-person events as required.
- Participates in the registration process.
- Creates event work plans for each event.
- Creates event day run sheets for each event.
- Prepares and maintains accreditation records.
- Provides feedback and reports to stakeholders as required.
- Drafts, monitors, and manages in-person event budgets.
- Reviews invoices and expense claims for accuracy and follows-up on outstanding accounts.
- Other related duties as assigned.

**Qualifications**

**Education**
- University degree or college diploma.
- Certification in event management is an asset.

**Experience**
- 5 years’ experience in meeting planning.
- Experience working in the non-profit sector/professional association (preferred).
- Experience with the following technologies is an asset: iMIS, EMD, Kentico, Adobe Pro, Photoshop, Survey Monkey, Type form, Poll Everywhere, Zoom, Teams, SharePoint.

**Skills and Abilities**
- Advanced computer skills (MS Word, Excel, PowerPoint, Acrobat).
- Ability to learn and comfortably work with new and evolving technology.
- Advanced communications and people skills.
- Attention to detail.
- Good judgment.
- Strong planning and organizational skills.
- Knowledge of effective marketing and/or communications strategies would be considered an asset.
- Demonstrated ability to think creatively, out of the box with consideration of budgeting restraints, from concept through to execution in planning projects.
- Ability to work with mínimal supervision, to work effectively and efficiently under pressure, and to organize and set priorities.
- Demonstrated ability to multi-task and work flexibly within the parameters of the project.
- Demonstrated ability to work independently and manage projects from beginning to end.
- Works well in a team environment.
- Available to work weekends and evenings, and travel if required.

**Interested applicants must submit a cover letter and resume.**

We sincerely thank all applicants for their interest. However, we will only contact those under consideration. All applicants are encouraged to join the CBA Talent Community which establishes a list that may be considered for similar positions of various tenures.

No Agency, please.

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