Event Coordinator

3 weeks ago

Ottawa, Canada J'TM Resto Bar Full time

**About us**

J'TM Resto Bar is a small business in Ottawa, ON K1N 5P5. We are professional, agile, customer-centric, and our goal is to We are a group of young entrepreneurs who fell in love with food and wholeheartedly believe that it is as a love language meant to be shared in infinite ways. We are dedicated to providing you with the best locally sourced foods, with a focus on dependability and quality customer service. We are working to turn our passion into a booming business and we hope you enjoy our services as much as we enjoy offering them to you..

Our work environment includes:

- Work-from-home days
- Growth opportunities

**Event Coordinator**

**Job Summary**

The Event Coordinator is responsible for the planning, coordination, and execution of all events that are scheduled by the Event Manager. The coordinator will be responsible for the following duties:

- Coordinate and execute all events including but not limited to: events, trade shows, conferences, etc.
- Manage and monitor the logistics of all attendees
- Coordinate with venue staff to ensure the smooth flow of events throughout the day
- Schedule and book vendors, food, drinks, and other services as needed
- Manage and monitor attendance at events
- Coordinate with venue staff to ensure event runs smoothly and efficiently
- Perform other duties as assigned by management

**Qualifications**:

- High School Diploma or equivalent required. College degree preferred.
- 2-3 years of experience in event planning or management preferred.
- Strong knowledge of Microsoft Office Suite (Excel, Word) and Adobe Acrobat Pro.
- Ability to work independently with mínimal supervision.
- Ability to manage time effectively and meet deadlines.
- Ability to work under pressure and prioritize tasks.

**Job Description**:
We are seeking a talented and motivated Event Planner to join our team at J’ Resto. As an Event Planner, you will play a crucial role in organizing and executing various events, ensuring a memorable experience for our clients and their guests. This is a part-time position with a commission-based pay structure and additional compensation for on-site hours.

**Responsibilities**:

- Identify and secure event opportunities by actively prospecting and networking.
- Collaborate with clients to understand their event requirements, objectives, and budget.
- Plan and execute events, including venue selection, catering, decor, entertainment, and logistics.
- Coordinate with vendors, suppliers, and contractors to ensure seamless event operations.
- Manage event budgets, negotiate contracts, and handle financial transactions.
- Develop and maintain strong relationships with clients, vendors, and industry professionals.
- Provide exceptional customer service throughout the planning and execution process.
- Conduct on-site event management, overseeing event setup, execution, and teardown.
- Ensure events are delivered on time, within budget, and meet quality standards.
- Stay updated on industry trends, event technologies, and best practices.
- Prepare post-event evaluations and reports to measure event success.

Qualifications:

- Proven experience as an Event Planner or in a related role.
- Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Creative mindset with the ability to develop unique event concepts and ideas.
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Proficient in event management software and Microsoft Office suite.
- Flexibility to work evenings, weekends, and holidays as required.

Compensation:

- Commission-based pay structure for event bookings.
- $20 per hour for on-site hours at events.
- Guaranteed 8 hours per week at $20 per hour.
- Pay frequency: Every two weeks.

Join our dynamic team and make a significant impact on creating memorable experiences for our clients. To apply, please send your resume and a cover letter to

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: From $20.00 per hour

**Benefits**:

- Flexible schedule

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Night shift
- Weekend availability

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- Ottawa, ON K1N 5P5: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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