Program Administrative Assistant

2 weeks ago


Allan, Canada Teen Challenge Canada Full time

**CENTRE**: Saskatchewan Men's Centre
**LOCATION**: Allan, SK

**POSTED ON**: Thu, 06 Jun. 2024
**PAY RATE**: As Agreed
**HOURS**: Full Time
**REPORTING TO**: Centre Director

**_Note:_**_ This is a full-time hybrid position directly reporting to the Centre Director; pay rate as agreed, based on experience, expertise, and applicable education._

***

**JOB RESPONSIBILITIES**

**Program Administrative Assistant**
- Refer all inquiries to the appropriate individuals and/or departments across the organization
- Type forms, letters, reports, and memos as necessary
- Receive and distribute all forms of paper correspondence.
- Organize, maintain, and coordinate office records and files in their proper locations.
- Where necessary, assist in the compilation of data for various reports
- Assist with the coordination of the logístical aspects of departmental programs, such as meetings, special projects, and events
- Ensure that the appropriate evacuation procedures are carried out in the event of an emergency
- Administer and manage inbound/outbound mail, including priority post, packages, courier Arrange and book meetings when required and necessary to do so
- Present a positive and professional image of Teen Challenge to all visitors, volunteers, clients, staff, inquiries, and other interactions
- Ensure all forms, reports and documentation are completed as needed
- Services, and other correspondence
- Maintain the front desk area in a tidy and presentable manner
- Accept and monitor inbound shipments as necessary

**Community Support Worker**
- Willingness and ability to work in a manner that aligns with the mission, vision, and core values of Teen Challenge Canada
- Promote an environment and program that is both supportive and nurturing
- Involvement in the planning and implementation of the program schedule in conjunction with team members and other staff
- Support the efforts to promote the clients’ spiritual needs by way of demonstrated interest and participation in program activities where necessary
- Demonstrate an understanding of the psychological and social dynamics of working with clients coping with addictions
- Maintain a safe, clean and harmonious environment for clients and staff
- Effectively communicate with clients and program team members to ensure coordinated and consistent approaches to clients are applied
- Endeavour to develop strong positive rapport with both staff and clients
- Ensure the accuracy of all daily logs, shift reports, incident reports, and other pertinent documentation as necessary
- Administer medication to clients in accordance with established policies
- Responsible for assisting with any type of client and facility emergencies that may arise during the shift
- Responsible for transportation of clients to and from specific destinations including, but not limited to: programming sites, doctor’s appointments, planned activities, church, and other destinations as required
- Attend and participate in all staff meetings while on duty
- Enter client information and shift reports into Teen Challenge’s CMS


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