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Administrative Coordinator

4 weeks ago

Toronto, Canada Mitacs Full time

**_**This position can be fully remote or hybrid near Mitacs offices in Montreal, Toronto, Vancouver or Ottawa**_**

**_
Do you want to be part of our innovative and entrepreneurial team?_**
- Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an “outside the box” thinker who strives to implement continuous improvements? Do you take a strategic approach to your work? Do you enjoy in a fast-paced culture where your opinions are valued and respected? Do you enjoy building partnerships to solve mutually beneficial challenges?_
- Mitacs is a national not-for-profit that helps industry and non-profit partners solve strategic challenges by leveraging Canada’s world-class post-secondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students’ on-the-job skills development, and strengthens Canada’s world-class innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments and academia, we support a new economy using Canada’s most valuable resource - its people._

***

Mitacs has an immediate opening for an Administrative Coordinator. This position is responsible for coordinating all aspects in the administration of research grant awards, as well as providing support on project proposals and preparation of required reports.

KEY RESPONSIBILITIES

Administration
- Administer and act as the file manager for research grant files
- Communicate review results with the applicants
- Ensure timely release of funds to universities
- Provide guidance and assistance to applicants on proposal submissions and any inquiries regarding the relevant programs
- Draft various types of correspondences to applicants/university administration at various stages of their internship
- Data entry, electronic filing, and data archiving
- Communicate effectively with various university research administrations, professors, graduate students, and partner organizations
- Work closely with Finance Department, Business Development team, Programs Department, and Research team to keep them informed of procedural changes, and offer solutions to possible problems
- Update Mitacs policies and guidelines as required
- Any other duties assigned

Reporting and Compliance:

- Ensure compliance with funding agreements and program guides
- Assist in coordination and data collection for various relevant regional reports to funding agencies
- Responsible for timely and accurate reporting
- Work closely with Finance Department to ensure appropriate funding allocation applied and ensure consistency of government claims/reports to financial statements
- Review contracts, research agreements, and proposals to ensure compliance with policies and procedures for the specific program

REQUIRED SKILLS AND EXPERIENCE
- Fluent in both written and spoken French and English with strong communication skills (written and oral). Fluent in both written and spoken French and English is required in this role as you will interact with colleagues, clients and stakeholders located across Canada
- Very strong multi-tasking skills
- Demonstrated administrative background
- Work experience in academic setting and account management is an asset
- Attention to detail and accuracy are essential
- Good working knowledge of Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint)
- Experience with databases and SharePoint is an asset
- Self-motivated, able to work in a team environment and balance the needs of a number of individuals
- Must be professional and adept at working with people across teams at various levels within an organization.
- **_**Veuillez noter que ce poste peut être entièrement éloigné ou hybride près des bureaux de Mitacs à Montréal, Toronto, Vancouver, Ottawa**_**

**_ Souhaitez-vous faire partie de notre équipe qui mise sur l’entrepreneuriat et l’innovation?_**
- Vous vous épanouissez dans un milieu axé sur l’esprit d’entreprise et appréciez le travail en équipe? Aimez-vous sortir des sentiers battus et cherchez-vous continuellement à apporter des améliorations? Adoptez-vous une approche stratégique à l’égard de votre travail? Aimez-vous évoluer au sein d’un environnement de travail dynamique et où vos opinions sont valorisées et respectées? Aimez-vous créer des partenariats pour résoudre des défis mutuellement avantageux?_
- Mitacs est un organisme sans but lucratif national qui aide des partenaires du secteur privé et sans but lucratif à résoudre des défis stratégiques en tirant profit du talent postsecondaire de première classe du Canada et d’un réseau mondial de partenariats avec des entreprises, des établissements d’enseignement et des gouvernements. Par ces collaborations, Mitacs aide les entr