Administrative Coordinator
4 weeks ago
**Administrative Coordinator**
**Status**:Permanent full time
**Location**: Toronto, ON (remote)
The Administrative Coordinator is responsible for the administrative support and coordination of projects and activities within Lifemark’s client services team, supporting the contract compliance process and initiatives, proposal management, internal special projects and customer reporting.
**Skills & Experience**
- A minimum of 3 years related administrative support and/or database management
- Project and/or proposal coordination experience
- Strong verbal and written communication skills in English; French considered an asset.
- Strong interpersonal skills and willingness to take on diverse tasks
- Ability to work independently and with various internal stakeholders and teams
- Excellent time management skills with the ability to prioritize multiple assignments and meet deadlines
- Strong proficiency in a Microsoft Office software environment
**Duties & Responsibilities**
- Provide project management support and coordination of customer contract reviews, including workflow and data tracking to ensure accuracy and compliance with contract requirements
- Assist with data collection for RFPs, contract compliance projects, customer audits and due diligence questionnaires
- Update and maintain contract management database, SharePoint, CRM system, and other databases as required
- Support adherence to internal policies, processes and operations for contract compliance
- Respond to inquiries or questions regarding contract administration
- Provide administrative support for correspondence (client communications, RFP responses, memos, reports, contracts, etc.), scheduling meetings and conference calls
- Compile monthly and quarterly reports and project updates
- Maintain excellent relationships with Lifemark’s internal stakeholders and key project leads
- Contribute ideas and innovations to improve upon existing systems, work processes and procedures
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