Payroll and Benefits Specialist
6 months ago
Are you a detail-oriented payroll professional with a passion for precision and compliance? We are looking for a **Payroll and Benefits Specialist** to manage the full cycle of semi-monthly and biweekly payroll operations for our US and Canadian employees. In this crucial role, you will ensure accurate and compliant payroll and benefits administration, adhering to both local and federal regulations. Your expertise will be key in managing employee data, processing payroll, administering benefits, and addressing inquiries with the highest level of professionalism. Join us and be a pivotal part of our team, ensuring our employees are supported and satisfied.
**Who We Are**:
To know Corix Energy, you need to know our values. Our values are part of who we are, what we stand for, and how we act. They direct us toward a common goal. By harnessing the passion and experience of our people, our values drive us to incite change and deliver results.
**We are**:
Putting People First: We prioritize the well-being and development of our employees and the communities we serve.
Driven by Curiosity: We constantly seek innovative solutions and embrace new ideas.
Committed to Change: We are dedicated to making a positive impact through sustainable practices and continuous improvement.
Built Better Together: We believe in the power of collaboration and teamwork to achieve our goals.
**What You’ll Do**
**Major Accountabilities**
- Manage end-to-end payroll processing, for Bi-weekly and semimonthly payrolls, ensuring timely and accurate payroll delivery for US and Canada.
- Handle complex payroll calculations including STIP, LTIP, bonuses, other incentive programs, overtime and deductions.
- Maintain and update payroll and benefits data, ensuring accuracy and integrity.
- Conduct regular audits of payroll data for consistency and compliance.
- Enroll, update, and terminate employee benefits in both the payroll system and with external carriers, ensuring accuracy and timeliness.
- Oversee administration of RRSP, 401k plans and other benefit plans, ensuring accurate payroll deductions
- Conduct yearly benefit reviews to ensure competitiveness and align with company goals.
- Assist with month-end and year-end reconciliations, manage year-end tax reporting processes, and prepare necessary reports including, the distribution of US W-2’s and Canadian T-4’s and other required documents.
- Generate and analyze payroll and benefit reports to ensure accuracy and compliance.
- Respond to inquiries regarding payroll and benefits from employees and external agencies.
- Ensure compliance with all federal, state, and local payroll and benefits regulations.
- Continuously monitor changes in payroll and benefits legislation and ensure the company’s practices are up to date.
**General Responsibilities**
- Accurately enter and balance time and payroll data for hourly and salaried employees in various business units, adding and updating employee records and entitlements in the payroll system as required.
- Enter additional payments and deductions, and any necessary adjustments into the payroll system for hourly and salaried employees.
- Perform final payment calculation and manual cheque preparation, and issue ROE.
- Process changes to benefits coverage, including new enrollments, coverage changes, and terminations, both on the payroll system and with benefit carriers accurately and timely, tracking and filing all related documentation.
- Ensure benefit deductions and taxable benefits are set up accurately in the payroll system, and correspond with benefit carrier information.
- Review and process monthly billing invoices for any adjustments, including dependent additions/deletions, and optional insurance changes.
- Respond to payroll and benefit inquiries from employees, various external agencies, and departments within the company.
- Assist with month-end payroll account reconciliations for a number of payroll general ledger accounts.
- Perform other related duties as required.
**What you bring**
**Education and Experience**
- High school diploma, required, bachelor’s degree in accounting, Finance, Human Resources, or related field preferred.
- Certified as Payroll Compliance Practitioner (PCP) or Certified Payroll Professional (CPP) is highly desirable.
- Minimum of 3-5 years in payroll processing and benefits administration.
**Knowledge, Skills, and Abilities**
- Profound knowledge of full-cycle payroll processing and benefits administration across multiple provinces and states.
- Knowledge of tax regulations and employment laws.
- Strong data entry skills and attention to detail.
- Excellent communication skills to respond effectively to payroll and benefits inquiries.
- Proficient in payroll software and systems, with the ability to perform accurate data entry and maintenance.
- Skilled in managing and tracking documentation related to payroll and benefits administration.
- Ability to work efficiently in a normal office se
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