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Assistant, Facilities

5 months ago

Toronto, Canada Canadian Cancer Society Full time

**In-person work model**

**This position is based in Toronto**

**WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?**

The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. As the voice for people who care about cancer, we work with governments to shape a healthier society. No other organization does all that we do to make lives better today and transform the future of cancer forever.

Help us make a difference. Call 1-888-939-3333 or visit cancer.ca today.

**COME AS YOU ARE**

**JOB OVERVIEW**

The position of **Assistant, Facilities and Operations** is responsible with the Toronto based Facilities team for ensuring the optimal working environment for all the organization’s staff members by providing full operational and maintenance services as well as promoting safety conditions. The typical employee works a 35-hour week with occasional evenings and weekends as the job demands. The individual in this position will report to the Manager, Facilities and Operations. The position would work in the Society’s Toronto office but would also work as part of the nationwide Real Estate and Facilities team.

**WHAT YOU’LL BE DOING**:

- Support incoming and outgoing mail distribution and maintaining all mailroom inventory stock levels.
- Monitor, action, and redirect request from various departments in the facilities mailbox to support cross functional organization needs.
- Support Facilities team with operational office moves, furniture moves, and deliveries.
- Support Facilities team with onboarding and offboarding staff to receive notifications and coordinate requirements to the CCS work environment in consultation with the hiring manager.
- Evaluate maintenance requests, set priorities and process work assignments.
- Contact with key supplier relationships at the Society’s Toronto office such as housekeeping/janitorial, HVAC maintenance and plumbing services.
- Coordinating emergency evacuation plans, procedures, and drills in conjunction with the Facilities Manager; acts as primary contact and escalates as required.
- Conducts weekly inspections of National office facilities to assess service levels of external providers, safety, tidiness etc.
- Assist the Facilities Manager and Facilities Coordinator in all aspects of Toronto site operations as needed
- Office supply ordering backup
- Assist with internal fundraising material order processing from warehouse inventory
- Actively contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.
- Champion CCS as a hero in the face of cancer.

**QUALIFICATIONS**:

- This role required an administration/operations diploma and 1-2 years experience in an operational environment that supported cross department teams, or comparable education/experience.
- The role requires 1-2 years of general building maintenance exposure with understanding and skills with small repairs, office coordination, etc. and strong understanding of building infrastructure (mechanical, electrical etc.)
- The individual should have beginner to intermediate Microsoft Office skills and be comfortable learning new systems and database entries (NetSuite).
- Multi-tasking ability in a fast paced, cyclical environment and working with multiple stakeholders.
- Superior interpersonal and communication skills.
- Possesses a high level of professionalism when representing the Society in dealing with internal and external stakeholders. Diplomatic and problem solving skills.
- A team player and a team builder.
- Sense of urgency and the ability to be proactive on issues and opportunities
- Work independently without regular direct supervision.
- Commitment to and willingness to advocate of the Canadian Cancer Society cause.

**WHAT YOU CAN EXPECT FROM US**:
**COURAGE UNITED CARING RIGOUR.**

In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which include paid parental leave, paid family sick time and health insurance, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.

**HOW TO APPLY**:

- Please note that in keeping with the mandate of CCS to model and promote healthy_ lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business._

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