Accounts Receivable Clerk

6 months ago

Victoria, Canada Broadmead Care Society Full time

Do you want to be part of an amazing team? We hire fantastic people, and we are looking for more caring individuals like you to make every moment matter for our residents and clients. Take that passion for what you do every day and provide care that helps people enjoy life to the fullest.

Under the supervision of the Financial Controller, the Accounts Receivable Clerk is responsible for a variety of tasks covering the financial activity for the Society. Primary duties include processing resident accounts receivable (review and data entry), invoice production, petty cash management, contract management, and file setup and maintenance. Other activities include providing backup/vacation relief for the other Accounts Clerks.

Schedule: 8:30am-4:00pm, Monday to Friday, (1.00 FTE) - Regular Full Time

**SPECIFIC ACCOUNTABILITIES / DELIVERABLES**

1. Accounts Receivable and Trust Processing
- Prepare invoices for the resident per diem amounts to outside agencies such as VAC, Social Services, etc.
- Completes the month end closing procedures and reporting
- Establishes and maintains files for accounts receivable supporting documents as required.
- Maintains a subsidiary ledger for accounts receivable and trust in PointClickCare
- Posting revenues and expenses
- Ensuring that “preauthorized debits” are established for each account and the monthly electronic funds transfer is processed.
- Prepare cheque requisitions for payment of residents’ expenses that been posted to the resident comforts accounts i.e. hairdresser, barber, drycleaner, pharmacy, etc.
- Correspond with resident POAs and other outside sources for any outstanding issues

2. Other Related Duties
- Follows all policies and procedures of Broadmead Care now and as they are developed
- Other duties as assigned.

**SPECIAL REQUIREMENTS**

**Tools / Equipment**

Use standard office tools and equipment such as computers, photocopiers/scanners/fax machines, calculators and telephones.

**Working conditions**

The work is characterized by multiple demands, interruptions and time sensitive deadlines. The incumbent must be able to work accurately and efficiently within this environment.

**QUALIFICATIONS**:

- Successful completion of Grade 12 required; completion of the 1st year in a business or accounting program

(college) preferred;
- Proven financial experience with a minimum of 3 years working in a bookkeeping/accounting environment

performing accounts payable functions, accounts receivable, reconciliations, and working with general ledgers

and cash;
- Training and experience using accounting programs, spreadsheets, databases, and word-processing programs.

**KNOWLEDGE SKILLS AND ABILITIES**:

- Basic knowledge of Generally Accepted Accounting Principles (GAAP) and standard techniques as they relate to revenue, collections, financial control and financial reporting
- Working knowledge of MS Office, including Word, Excel and Outlook.
- Working knowledge of routine office practices and procedures
- An aptitude for detail and accuracy
- Communicate both verbally and in writing, by providing and obtaining information effectively, clearly, correctly, concisely, completely and in a timely manner at a level and in a format consistent with the audience while maintaining confidentiality;
- Establish and maintain effective working relationships with a variety of individuals or groups including both internal and external stakeholders;
- Organize one’s own workload effectively, efficiently and independently, achieving results within acceptable timeframes taking into consideration changing priorities, deadlines and volumes;
- Analyse, track, verify and reconcile financial records/reports accurately and in accordance with established policy and procedures while maintaining confidentiality;
- Conduct research in an efficient and effective manner; and
- Compute accurately a variety of mathematical calculations.
- Must be eligible to work with vulnerable adults under the BC Criminal Records Review Program
- Valid Criminal Records Check completed by the Criminal Record Review Program

**Job Types**: Full-time, Permanent

Pay: $29.83 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Victoria, BC V8X 4Y7: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Bookkeeping/Accounting: 3 years (required)

Work Location: In person

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