Reception and Mail Administrator

2 weeks ago


Winnipeg, Canada Ibex Payroll Full time

**WHO WE ARE**

We create software to empower and inspire Canadian organizations.

We value an environment that supports people to do important work and grow. This shows in our dedication to positively impacting individuals, promoting team connection, and encouraging balance in all areas of life.

**THE OPPORTUNITY**

As our Workflow Wiz, you’ll welcome people into our office at our front reception area, be the go-to person for all of our physical and virtual mail and packaging duties, handle office administration, assist team members in resolving customer issues as requested, provide feedback and support on the quality and efficiency of tools/services used for customer care, take part in team meetings, and engage in 1on1 coaching.

You are the right person for this role if you are friendly, you like being around people, want to work in a physical office space, are genuinely caring, highly organized and into details, focused, a quick learner, and can navigate through computer software easily You envision this being a great fit for your career and the hours fit perfectly with your lifestyle.

**WHAT YOU’LL BRING**
- Experience and/or high aptitude with office administration
- Experience with customer service
- Strong computer literacy, especially with Excel, office programs, and web tools
- Superb listening skills
- Strong writing and oral communication skills
- Strong organization, attention to detail, and prioritizing skills
- Strong ability to work in repetitive tasks
- Ability to work at our office headquarters, Monday to Friday, starting work at 8:30am and ending at 4:00pm (including breaks), while many of your team is working remotely. The role is normally part-time at 0.8 of a full-time equivalent position.
- Ability to work full-time hours during T4 season from late November until the end of February.

Nice to have:

- Experience working with a help desk software
- Experience working with payroll software
- Experience working with packaging (ie. mail, couriers)
- Experience working with commercial printers and postage meters

**WHAT’S HERE FOR YOU**

Empowerment: we want you to succeed and this begins with meeting you where you are. We have consistent and regular coaching meetings to understand what support, tools and resources you need to learn, develop, and grow.

Benefits, Wellness and Balance: beyond your physical health, we support your overall well-being. We provide a flexible and remote-friendly work environment, fair market rate compensation, training and education support, group benefits, employee family assistance program, and paid time off including paid Do Good days so you can give back to community, and other good things

Transparency: we keep all team members informed, including weekly updates on the top company priorities, monthly reports on our growth, and Town Hall meetings with question and answer periods to discuss business updates and company direction.

Fun: we know a thing or two about having fun times. Food, games, big events, small events, learning together - there are opportunities for everyone to feel included. And while we like being together, we also make time to enjoy life outside of work.

**INTERESTED? **We would love for you to apply

1) a cover letter that gives us a sense of who you are and why you want the job, and

2) a resume that outlines your relevant experience and abilities.



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