Payroll Coordinator

8 months ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**:
Reporting to the Supervisor, Payroll Services, is responsible for preparing and processing payroll entries and reports across the various pay groups utilizing PeopleSoft, including reconciling the payroll register and summary to hours reported, investigation of discrepancies, calculation of leave bank payouts, individual retroactive payments, calculation and the preparation of off cycle cheques, preparation and reporting of Record of Employments and various OMERS forms; and responding to internal and external inquiries related to payroll data and processes.

**MAJOR RESPONSIBILITIES**
- Ensures accuracy of time sensitive payroll processes by reviewing payroll list submitted by all Departments and York Regional Police; reviews for errors or problems and takes appropriate corrective action.
- Calculates and processes salary and deduction adjustments and verifies changes from the Departments.
- Maintains up-to-date employee file maintenance records regarding income tax, additional pay and general deductions.
- Maintains the computer payroll run and produces all reports required in the proper sequence to generate a successful payroll.
- Verifies with time keepers and managers for hours and information.
- Prepares file creation for direct deposit; sends direct deposit file to the bank for distribution; recalls and traces direct deposits.
- Provides assistance or responds to inquiries from Regional staff on payroll related matters and provides reports as requested or refers to appropriate personnel.
- Liaises with external contacts, government agencies or private companies related to payroll matters in consultation with the Manager or Supervisor, as appropriate. Performs other duties, as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a Community College Diploma in Business Administration or related field or approved equivalent combination of education and experience.
- Completion of the Canadian Payroll Association PCP designation.
- Knowledge of various employee benefit plans, collective agreements, OMERS, and statutory requirements related to payroll.
- Knowledge of general office and accounting procedures.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
- Satisfactory Police Security Clearance Check

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