Administrative Assistant
5 months ago
**Position**: Administrative Assistant (Bloorview Research Institute)
**Status**: Regular, Part-time (0.5 FTE)
**Start Date**: As soon as possible
**Supervisors**: Drs. Jessica Brian, Azadeh Kushki, Danielle Baribeau
**Program**: Bloorview Research Institute
**Key Responsibilities**:
- Manages calendars; plans and schedules appointments and meetings; books rooms and equipment
- Enters data into program payroll system
- Supports Executive Assistant with organizing conferences including catering, audio/visual equipment, distribution of information (prepares agenda, distributes minutes, etc.), room bookings, and travel arrangements
- Coordinates orientation and training for new staff as directed including the completion of necessary paperwork and administrative steps such as coordinating staff and student contract end dates with the BRI
- Provides administrative support for faculty, staff, and committees as required
- Reconciles administrative financial duties such as corporate credit card reconciliation, payroll for unit, preparing purchase orders, and expense reports
- Maintenance of minor equipment and assets such as laboratory equipment and associated documentation
- Supports the maintenance of faculty CVs to ensure information is accurate and up-to-date
- Other duties as assigned
**Minimum Knowledge, Skills & Abilities**:
- Graduate of a college program or equivalent
- Minimum of 3 years administrative experience within an academic or healthcare context
- Ability to work within a rapidly evolving, fast-paced environment with mínimal supervision
- Exceptional customer service skills with a demonstrated ability to communicate effectively in verbal and written form
- Proactive with coordination skills
- Strong organizational skills
- High level of attention to detail and problem-solving skills
- Works collaboratively within a team environment
- Moderate competencies with Microsoft Office products (Outlook, Word, Excel, PowerPoint). _Please note a technical competency assessment will be conducted_.
**Qualifications**:
- Minimum of 3 years' experience as an administrative assistant (required)
- Undergraduate degree in health, science, or business
- Experience in a hospital-based research institute environment
- Hands-on experience with scientist's Curriculum Vitae (i.e. Canadian Common CV)
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