Office Administrator

6 months ago


Oakville, Canada BlueFrog Environmental Consulting Inc. Full time

**POSITION TITLE**: Office Administrator

**REPORTS TO**: President

**WORK LOCATION**: On-site at our Oakville office, with the option to work remotely 1 day per week

**SALARY**: $60,000- $70,000, commensurate with experience.

BlueFrog is a boutique environmental consulting firm located in Oakville, ON. We are seasoned geoscientists, engineers, and environmental scientists with stellar credentials in the environmental and earth sciences, and seeking a junior level Environmental Scientist to join our team.

***

The Office Administrator will oversee the company’s office operations and administrative processes, and provide technical and administrative support to the management team.

The Office Administrator will be responsible for administrative support, assist with accounts payable and receivable, compiling technical reports, organizing incoming data and human resources administration, and coordinating company events. The Administrator is also the first point of contact for visitors to the office.

**KEY DUTIES AND RESPONSIBILITIES**
- Oversee and perform administrative duties and ensure that the office is operating smoothly
- Provide administrative support to the leadership team and project managers
- Manage and maintain multiple calendars
- Enter environmental testing data into spreadsheets for client reports, utilizing the appropriate Ministry of Environment standards
- Compile text, tables, figures and appendices for technical reports to send to clients
- Proof read technical reports for spelling, grammar, typos, and company standards and style (using our Style Guide)
- Assist with project deliverables
- Maintain office supply inventory and place orders as necessary
- Track staff vacation/ time off
- Assist with onboarding and offboarding employees
- Greet visitors
- Book occasional travel
- Arrange catering and social event bookings
- Follow up on Accounts Receivable
- Follow up on Invoicing with project managers
- Create and maintain financial and other spreadsheets including pivot tables, charts and graphs
- Maintain contacts and information in the client database
- Liaise with IT support; responsible for equipment tracking, arranging for maintenance, deployment
- Develop and suggest new ideas/ processes to optimize efficiencies
- Provide other administrative support as necessary, including scheduling group meetings, conducting research

**REQUIRED EDUCATION AND EXPERIENCE**
- College diploma in administration/ operations or equivalent experience
- **Minimum 5 years** of high level administrative/ office support. Preference will be given to applicants with administrative experience in an environmental consulting environment
- Previous project administration experience

**REQUIRED KNOWLEDGE AND SKILLS**
- Advanced computer skills - expert proficiency with MS Excel, Word
- Effective attention to detail and a high degree of accuracy
- Knowledge of project management software
- Understanding of (or willingness to learn) basic environmental terminology
- Ability to relate well with co-workers, supervisors, clients
- Collaborative, strong team player
- Proactive, problem-solver with a positive “can do” attitude

If you meet the above qualifications, and are interested in joining an organization with an outstanding culture and team, please submit your cover letter and resume. We thank all applicants, however only those selected for interview will be contacted.

BlueFrog provides accommodations for applicants with disabilities, available on request during all aspects of the recruitment process.

**Salary**: $60,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Oakville, ON L6K 3T8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How would you rate your Excel proficiency on a scale of 1-5 (1 is beginner, 5 is super expert)?

**Education**:

- Secondary School (preferred)

Work Location: In person



  • Oakville, Canada Jacobs & Associates Dental Office Full time

    Position is Monday - Thursday 7:45-5:30 ( Friday 8-12:30 starting in the future.) Salary - $27-$35 per hour Duties - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims. Processing dental claims including assignment. - Discuss...

  • Medical Receptionist

    3 months ago


    Oakville, Canada Bronte Medical office Full time

    Responsibilities: - Front desk duties - Register patients. - Schedule patient appointments - Confirm appointments by phone with patients and answer any questions. - Filing medical records. - Process referrals and schedule appointments with patients accordingly. - Maintain schedule - Scan documents as needed. Qualifications required: - Completion of...

  • Medical Receptionist

    4 months ago


    Oakville, Canada Bronte Medical office Full time

    Responsibilities: - Front desk duties - Register patients. - Schedule patient appointments - Confirm appointments by phone with patients and answer any questions. - Filing medical records. - Process referrals and schedule appointments with patients accordingly. - Maintain schedule - Scan documents as needed. Qualifications required: - Completion of...

  • Office Administrator

    6 months ago


    Oakville, Canada Diligent Construction Inc. Full time

    **Roles & Responsibilities - Office Admin** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Office Admin Duties...

  • Office Administrator

    2 months ago


    Oakville, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Administrator to oversee the daily operations of our office in Oakville, Canada. In this role, you will be responsible for managing office operations, including scheduling, correspondence, and file management.Key Responsibilities:Manage office supplies and equipment, ensuring everything is functional.Supervise...

  • Office Administrator

    1 month ago


    Oakville, Canada Urbantech Full time

    **Office Administrator - Oakville** **Urbantech** is the GTA’s premier boutique Civil Engineering consulting firm. We have earned a reputation for excellence as a leader in the land development industry through many years of experience. **Office Administrative Responsibilities**: - Manage day-to-day office operations, including reception duties and...

  • Office Administrative

    6 months ago


    Oakville, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Benefits Permanent role Duties: •Various office duties that includes invoicing customers, answering phones and help answer telephone questions •Accounts payable posting •Bank Deposits •Filing/maintaining office files, maintaining office supplies •General Administration Requirements: •Previous...

  • Office Administrator

    6 months ago


    Oakville, Canada Gastronomous Technologies Inc. Full time

    **Office Administrator** **Company Overview** Gastronomous is a fast-paced, dynamic start-up focused on revolutionizing how food is prepared and enjoyed worldwide! Having developed Canada’s first fully autonomous kitchen We are a no-nonsense team of passionate people with a bias for action. We know that our ability to execute on our ideas is what sets...

  • Office Administrator

    3 months ago


    Oakville, Canada David Small Designs Full time

    **Job Opportunity: Office Administrator (Flexible Hours)** Are you ready to re-enter the workforce? Looking for a role where every day is different? We have the perfect opportunity for you! **Position**: Office Administrator **Location**: Oakville **Hours**: Flexible, Part-Time or Full-Time We’re seeking an organized, detail-oriented Office...

  • Administrative Officer

    6 months ago


    Oakville, Canada TIMBERCOVE CARRIERS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Administrative Officer

    6 months ago


    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Office Administrator

    6 months ago


    Oakville, Canada Triumph Car Wash Parts Full time

    Duties: - Daily use of Microsoft Outlook, Excel, and Word. - Completing courier (e.g, UPS/Purolator) paperwork/labels - Order Entry - Inventory checks i.e. making sure inventory levels are maintained and discrepancies are identified and escalated - Assist with basic bookkeeping tasks using QuickBooks - Administration of purchase orders - Administration of...

  • Administrative Officer

    6 months ago


    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities...

  • Administrative Officer

    6 months ago


    Oakville, Canada Gracious Hardwood Flooring Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Administrative Officer

    6 months ago


    Oakville, Canada Sara Tech Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - Business administration and management, general - or equivalent experience **Work setting**: - Private sector - Willing to relocate - Consulting firm **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work...

  • Administrative Officer

    6 months ago


    Oakville, Canada AMAZE IT SERVICES CANADA INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    23 hours ago


    Oakville, Canada AMAZE IT SERVICES CANADA INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Work setting**: - Information technology - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • administrative officer

    6 months ago


    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • administrative officer

    6 months ago


    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • Administrative Officer

    6 months ago


    Oakville, Canada Web World IT Services Ltd Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...