Office Administrator

2 weeks ago

Oakville, Canada Gastronomous Technologies Inc. Full time

**Office Administrator**

**Company Overview**

Gastronomous is a fast-paced, dynamic start-up focused on revolutionizing how food is prepared and enjoyed worldwide Having developed Canada’s first fully autonomous kitchen

We are a no-nonsense team of passionate people with a bias for action. We know that our ability to execute on our ideas is what sets us apart. We do what we say we are going to do, externally and internally. We trust our people to act independently and make practical, real-world decisions.

Gastronomous is seeking an energetic, detail-oriented, and hardworking individual to join us as an **Office Administrator**. This individual will work closely alongside management to ensure the smooth operation of our office and support the growth of our organization.

**Primary Responsibilities**:
As the Office Administrator, you will be responsible for managing various administrative and human resources tasks to maintain an efficient and productive work environment. Your role will encompass a wide range of responsibilities, including but not limited to:
1. Bookkeeping and Financial Administration:

- Maintain accurate financial records, including accounts payable and receivable, expense tracking, and invoicing.
- Complete administration of in-house payroll and manage time-tracking of hours.
- Collaborate with the finance team to ensure accurate record-keeping and timely reporting.
- Prepare financial documents such as purchase orders, expense reports, and budget updates.
- Support the organization's financial processes and assist with audits when necessary.
- Monitor and arrange incoming as well as outgoing shipments.
- Submit claims for relevant government funds in a timely manner.

2. Human Resources Support:

- Coordinate the onboarding and offboarding processes for new employees, including documentation, equipment setup, and orientation.
- Assist with employee record-keeping, maintaining accurate personnel files, and updating

HR databases.
- Assist in organizing employee engagement initiatives and company-wide events.
- Create and maintain documentation of employee agreements, contracts, salary and wage increases, bonuses, etc.
- Oversee and actively promote Workplace Health & Safety daily.
- Manage company benefits program.

3. Office Management:

- Ensure the office is well-maintained and organized, including managing supplies, inventory, and equipment maintenance.
- Administrative liaison for internal and external IT services.
- Oversee office safety and security protocols, including emergency preparedness and first
- aid supplies.
- Coordinate travel arrangements and accommodations for employees and visitors.

4. Administrative Support:

- Provide general administrative support to various teams, including scheduling meetings, preparing documents, and coordinating logistics.
- Assist in creating and maintaining office policies and procedures.
- Support the executive team with ad-hoc administrative tasks and projects.
- Help with marketing materials and campaigns, when necessary

**Qualifications**
- Bachelor's degree in business administration, human resources, or a related field is preferred.
- Strong organizational skills with exceptional attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in using office software, including spreadsheets, word processing, and presentation tools.
- Ability to multitask, prioritize workload, and work independently in a fast-paced environment.
- Understanding of basic HR processes and employment regulations is a plus.
- Knowledge of financial record-keeping and bookkeeping principles.
- High level of professionalism, integrity, and discretion.
- Experience with graphic design programs (such as Adobe Illustrator) is a plus.

Gastronomous shortly

**Salary**: $35,491.76-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

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